Admin & Finance Officer

Duties and Responsibilities

• Maintain inventory of office, stationery etc.

• Maintain the petty cash as per official guidelines

• Keep and maintain all the accounts records in soft as well as in hard form

• To ensure all documents are approved and complete before payment release and as per policies

• To enter all accounting entries in financial system before signing of cheque

• Count, check and verify invoices and prepare payments and vouchers in financial system.

• Ensure timely payment of utility bills, vendor bills etc.

• Prepare financial reports and budget variance reports

• Prepare bank and cash reconciliations

• Make sure all the records / accounts / financial transactions are booked before the audit commencement.

• Ensure cordial relation with the functional departments and the audit firm

• Responsible to supervise the work, related to purchase of furniture, office equipment, computers, vehicles/motorbikes, and miscellaneous.

• Responsible to negotiate services agreements with vendors and preparation of procurement related documents i.e. Purchase requisition, goods received note etc.

• To provide support to staff in security issues

• Organize all logistics processes, including purchasing, communications, transport and asset management as well as the related administrative procedures

• To record all incoming and out-going letters and documents.

• Monitor administrative aspects of the regional office/staff and evaluate discipline and punctuality of the staff to the assigned tasks.

• Ensure the maintenance of attendance register in office and also confirm staff attendance in the field.

• Maintain projects filing and other departmental documents

• Understand and comply with organization’s policies and procedures

• Any other task assigns by the supervisor.

Required Qualification:

• Bachelor’s or Master’s degree in Commerce/Business/Accounts or equivalent.

• At least 05 years of experience in finance & administration preferably in non-profit sector

• Sufficient knowledge of accounting and book keeping

• Possess financial analytical and computer skills, especially with accounting software, spreadsheets, and financial analysis

• Ability to develop financial reports

• Excellent communication, negotiation and representative skills

• High integrity to be able to handle cash and cash related transactions

• Positive attitude and ability to multitask and deal with stressful situations.

• Self-driven and proactive, demonstrating a strong capacity to take initiative.