Admin & Finance Officer
- SMK

Relevant Experience:

Education: Bachelors/ Master’s Degree in commerce.

Experience, Skills and Competencies: 3 years of experience of in relevant field from reputed organization. Previous work experience in health-related projects will be an asset.

1. a.       Knowledge of accounting and bookkeeping terminology and practices.
2. b.      Knowledge of automated accounting systems.
3. c.       Knowledge of spread sheets and database software.
4. d.      Knowledge of general record keeping and filing systems.
5. e.       Knowledge of basic mathematics.
6. f.        Ability to add, subtracts, multiply, and divides mathematical figures.
7. g.       Ability to compare data from a variety of sources for accuracy and completeness.
8. h.      Ability to understand and apply current accounting guidelines, system updates and revisions, and policy changes.
9. i.        Ability to follow, applies, interpret, and explain instructions and/or guidelines.
10. j.        Ability to determine work priorities.
11. k.       Ability to make decisions and take appropriate actions.
12. l.        Ability to meet schedules and deadlines of the work area.
13. m.    Ability to communicate effectively.
14. n.      Ability to compose routine correspondence and reports.
15. o.      Ability to type.
16. p.      Ability to operate standard office equipment.
17. q.      Ability to assist others in solving work problems

Job Description:

1. Corrects, process and reconciles a wide variety of accounting documents such as invoices, project billings, employee reimbursements, cash receipts, vendor statements, and journal vouchers.
2. Prepares and processes documents to disburse funds, make deposits and prepare reports; compile and review information for accuracy; and maintain records.
3. Calculates rates paid for purchases and all price extensions.
4. Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees.
5. Enters, updates, and/or retrieves accounting data from automated systems.
6. Reviews on-line transactions for changes and accuracy and corrects errors.
7. Retrieves system reports and Assigns codes to data.
8. Disburses funds using manual/local warrants or petty cash and makes change according to specific instructions.
9. Endorses warrants or money orders, prepares account deposit ticket, and deposits money as directed.
10. Files and/or removes records and reports, Maintain office records.
11. Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary.
12. Manage administrative function and establish internal administrative systems and controls.
13. Operates standard office equipment and performs related work as assigned.