About SIF

Founded in 1991, Secours Islamique France (SIF) is an international Non Governmental Solidarity Organization acting in the fields of humanitarian and development aid, in France and worldwide. Working in the field for over 20 years, Secours Islamique France is now active in more than twenty countries, mainly in three sectors: water and sanitation, food security, and childhood. Teams of employees and volunteers working for Secours Islamique France also play an active role in France, fighting against exclusion and insecurity by various means. Alongside its operational aid activities, Secours Islamique France has developed an ability to advocate in order to bear witness and to alert the international community about the living conditions of the most vulnerable. SIF is dedicated to alleviating the suffering of the poorest of the poor in France and around the world, while respecting cultural diversity without making any distinction based on origins, political affiliations, gender or beliefs, and without expecting anything in return. It intervenes where humanitarian and social needs require emergency mobilization of relief efforts as well as the implementation of development Projects and advocacy actions.SIF is present in Pakistan since 2010 and currently working in three districts (Tharparkar in Sindh, Peshawar in KP and Islamabad/Rawalpindi in Punjab).

Project Rationale:

Population of Afghan refugees in Pakistan is estimated to be 2.3 million which is the world’s biggest refugee populations. Pakistan is hosting more than 1.39 million registered Afghan refugees currently, whereas an estimated 1 million refugees are still unregistered. There were 880,000 refugees who had been issued Afghan citizenship cards (ACC) under the National Action Plan to register undocumented persons living in Pakistan. After 2016 high repatriation, there has been a decline in their repatriation. During 2018, 14,017 registered and 30,692 unregistered afghan refugee families were repatriated to Afghanistan. After an agreement between UNHCR and the Pakistan government, 1.39 million registered POR card holders were given the right to stay in Pakistan until September 2018; however, UNHCR has stopped the repatriation process from December 01, 2018 until February 28, 2019 due to extreme cold weather in Afghanistan^[1].

Secours Islamique France (SIF) Mission Pakistan is implementing two years project title as “Support to Marginalized families for Integrated Livelihoods & Economic Empowerment (SMILE) 2019-2020”at Peshawar, Charsada, Sawabi and Dera Ismail Khan. The overall objective of the project intervention is to provide economic support to the local host communities and strengthen their capacities through business management trainings in the forms of cooperatives and engaging them in the SIF project activities for instance local shopkeepers were engaged in providing food packs to the vulnerable afghan refugees during the month of holy month of Ramadan and local females were also trained to make the food items (Jam) to add in the Ramadan food pack for Afghan refugees, local farmers in providing large ruminants for Qurbani meats during Eid-Ul-Adha and local shoemakers and tailors to make shoes and stitch clothes for children of afghan refugees on the eve of Eid-ul-Fitar/Eid-ul-Adha. The project is being implemented to achieve the following objectives and results to achieve in two year of project duration:

Overall Objective: To contribute in an improved livelihoods and alleviating poverty of vulnerable host communities and refugees of KP and Islamabad.

Specific Objectives:

SO1: To provide sustainable economic support and skills strengthening by promoting collective livelihood development and economic opportunities to 130 small entrepreneurs.

SO2: To reduce the economic burden of Ramadan, Eid and Qurbani of 13,390 vulnerable households

Intended Results:

Result-1: 130 targeted beneficiaries have improved skills and secured sustainable livelihoods through the formation of cooperatives for mutual benefits.

Result-2: 5 newly formed cooperatives are provided Income Generating Activities for Ramadan, Eid and Qurbani.

Result-3: The most vulnerable 13,390 families and children are supported through food assistance during Ramadan, Qurbani and provided Eid gifts every year.

Project Period: 01 Jan 2019 to 31 Dec, 2020

Project Location: Peshawar, Charsada, Sawabi and Dera Ismail Khan

Objectives of Evaluation

Secours Islamique France (SIF) intends to conduct the midterm evaluation of its two years project “Support to Marginalized families for Integrated Livelihoods & Economic Empowerment (SMILE) during 2019 (first year). The overall objective of the project midterm evaluation is to asses: what is the pace of ongoing project after one year; to what extent the project has achieved its intended goal, objectives, and results as stated in the logical framework and narrative proposal(s) during the first year of the project, what change has had occurred after implementation of project, what were the positive and negative intended and un-intended outcomes produced by project activities in one year. In particular the evaluation will focus on:

1. Collect, capture and document if and how the expected results have or have not been
   achieved for the first year 2019.
2. Analyze and asses to what extent the project has achieved the objectives under thematic areas.
3. Provide directions to get the pace and best strategies for implementation by documenting success stories, lessons learnt from the field data.

Some of the key questions (which are not limited to) for which SIF need answers on; are:

Relevance:

• Did the Afghan refugees and their children receive assistance appropriate to their needs?
• Are there gaps in services, in terms of availability and/or quality that still need to be filled during project implementation?

Effectiveness:

• Did Afghan refugees and their children have access to the assistance at the right time?
• Were project activities successfully implemented and contributed towards achieving to project results?
• To what extent changes in the target area accord with the planned outputs, purpose(s) and goal(s) of the Project?
• What are the key factors that contributed towards achievement of the project goals and what factors hindered it?

Efficiency:

• Were resources managed efficiently and effectively for their intended purpose under project? (In terms of time and money, use of local resources, proper process and compliance monitoring etc).
• Were human resources efficiently managed, capable and capacitated staff available to implement the project efficiently? And what limitations and challenges were faced by the Project staff?
• What are the general strength and weakness of the project?

Impact (Immediate):

• To what extent project has achieved the objectives at end of 2019 midyear level? And is the project on the right direction to achieve the ultimate set objectives and results in longer run by end of 2020?
• How project brought changes to the lives of the targeted groups, communities and their children? What are the key evidences and stories of project success?
• What are the positive and/or negative intended and unintended outcomes of the project at midyear?

Sustainability:

• Are there any sustainable and replicable practices which merit to be documented? If yes what are those.
• What are the good practices which need to be replicated by SIF in future?
• To what extent project has built the local capacities in the form of cooperatives to roll out the same intervention by the cooperatives themselves?

Accountability:

• Did any responsive mechanism for feedback or complaint exist under project and did stakeholders was given easy access to raise their concerns during project implementation?
• To what extent the feedback or complaints mechanism remained effective?

Lessons Learnt:

• What are the key lessons which may be adopted to re-design the intervention of similar project with local communities/cooperatives and with Afghan refugees?
• What are the good practices which showed positive results throughout the project and may be replicated and which may be avoided in future similar interventions?
• What are the best new or alternative strategies which deem fit to improve the project intervention? 

Scope & Methodology of Evaluation

The scope of the project midterm evaluation will be in Afghan refugees and in host communities where the cooperatives are currently functional at Peshawar, Charsada and Sawabi. The government departments (SAFRON, PDMA, RVAs) and other stakeholders e.g. Maliks (local leaders), direct beneficiaries and the households would be the key informants to be consulted to have clear and validated evidences to support the findings of the midterm evaluation.  A mix of both quantitative and qualitative methods is expected for conducting the project midterm evaluation. However the quantitative methodology may be given more weightage during selection process. Interested consultancy firms are required to submit detailed proposal with appropriate methodology, evaluation framework, tools, sampling criteria and detailed work plan.

Deliverables for Consultancy Firm:

The following deliverables are expected from finalized Consultancy Firm:

• Power Point Presentation to SIF management covering proposed methodology, tools, sample selection, proposed team members and work plan after selection.
• SIF will review and validate the data collection tools before starting field data collection.
• A draft midterm evaluation report; using the required structure of report mentioned in the TORs in relevant section; will be submitted by consultant or firm for review and comments of SIF MEAL & Program Units.
• A final report; will be submitted by consultant or firm after incorporating comments from SIF MEAL & Program Units.
• All materials produced under evaluation including hard copy of the report and raw data either in SPSS or any other analysis software, excel in soft form; will be handed over to SIF MEAL & Program Unit.
• All the data and information collected during evaluation will remain the property of SIF and will never be used anywhere and quoted anywhere in soft and hard form. SIF reserved the rights in this regard.
• Data collection & photography will be carried out after written consent of each SIF beneficiaries

Note: SIF has zero tolerance against sexual exploitation and abuse; in order to protect its beneficiaries SIF has its protection from sexual exploitation and abuse (PSEA) policy and staff code of conducts. All SIF staff, stakeholders, consultants, suppliers, venders, services providers and partner organizations are strictly follow the PSEA code of conducts failing which SIF reserve the rights to cancel the services contract at any stage and may take legal actions against offenders.

Structure of the Report:

Report format should include:

• Table of contents (automatically generated)
• List of Figures
• List of Tables
• Acronyms and abbreviations
• Executive Summary of maximum 2 pages (Having contents; Objectives, Methods, results, conclusion& recommendations)
• Introduction & Background
• Objectives of the study
• Methodology (including study design, sampling method and sample size, data collection procedure, data analysis and limitations)
• Findings must be presented in each section of evaluation criteria mentioned above (with graphs, tables and inferences) and report should have well written success stories of different beneficiaries in relevant section of findings. 
• Conclusions& Lesson learnt
• Recommendations/Way forward

Timeline:

This midterm evaluation will be carried out/completed in January 2020 and total duration of the evaluation will be of 30working days from the date of agreement signature. The field work and generation of report must be completed as per following required number of days:

Final report of midterm evaluation along with entire materials must be submitted within 30 days effective from date of agreement signing.

Budget Allocation:

The budget for evaluation =PKR 150,000/- (tax will be deducted from this allocated budget as per GOP roles)

Payment Procedure:

Terms of payment shall be based on one installment and 100% will be paid after successful completion of midterm evaluation, producing final report and database.

Note: Professional fees, administrative costs related to transport, accommodation and stationary will be handled by the consultant.

Content of Proposal:

The consultant(s) is required to submit a detailed Technical and Financial proposal. The technical proposal must contain:

• A detailed methodology for the quantitative and qualitative aspects of the assignment.
• A detailed work plan including dates for submission of the draft and final report
• Consultant/firm profile with evidence of experience in similar surveys/evaluations and researches, qualifications, manpower and key staff that will constitute the team& firm registration certificate.
• CVs of the assigned team member(s) detailing relevant experience.
• The financial proposal must be submitted in Pak Rupees with a detailed break up of all activities budgeted for, showing unit, unit cost, cost narratives and duration.