Assistant Director Accounts

Job Title:  Assistant Director Accounts
Location:  Islamabad
Contract Detail: Annual Contract (Project-Based)
Department Finance & Accounts
Reporting to: Head of Finance Department

Job Responsibilities

• To follow donors Financial and accounting rules and procedures while preparing expenditure reports.
• Checking the quality of vouchers and deciding whether vouchers are fit for entry into the booking system according to Financial Procedures and Donor requirements.
• Responsible to maintain the bank account designated for the funded projects by preparing bank payment, bank receipt and all related adjustments.
• Responsible for monthly Bank reconciliation, bank account duly matching with funds reconciliation (10th of every month).
• Responsible for ensuring financial reporting on agreed formats on monthly basis and as per agreed deadlines.
• Responsible to disseminate and ensure compliance of donor formats, checklist, deadlines and budgetary detail as per MOU
• Ensure all documents are translated into English.
• Identify missing supporting documents, highlight, and follow up on those not in line with financial guidelines for the monthly closings, and inform the Finance Manager, Program Managers, Coordinator Finance & Administration, regarding any irregularities.
• To ensure the correct tax deduction and deposits (on supplies, Services, salaries, and lease agreements). To ensure that tax challans are attached to the concerned invoices.
• To ensure the attachments of employment contracts of staff with January pay slips and December pay slips.
• To ensure attachment of the notifications to salary slips for any increase in salaries.
• Responsible to assist Program Managers in budget preparation and consolidation as per donor requirement.
• Responsible for assisting Program Managers in preparing, consolidation and subsequent submission of program wise Funds Request and regular follow up on it.
• Responsible for ensuring transfer of funds to site offices.
• Ensure contractual compliance as part of the voucher verification, this involves checking the existing contracts, Payment schedules, and whether Taxation terms are respected.
• Responsible for managing and filing records of related programs and projects. Maintain a proper filing system in accordance with filing best practices, donor document retention policies, guidelines.
• General office correspondence with donors on daily basis.
• Updates sharing meeting with Finance and Program on weekly basis
•  Develop and maintain a filing and archiving system (both physical and digital) for financial records, ensuring easy retrieval and compliance with audit requirements.
• Support internal and external audit processes by preparing schedules, providing documentation, and addressing audit queries in a timely manner.
• Conduct periodic spot checks on site office financial and field offices to ensure compliance and donor financial procedures.
• Monitor advances given to staff and third parties, ensuring timely settlement and accurate recording.
• Assist in capacity building of field staff and site office finance focal persons on financial compliance, reporting, and documentation standards.
• Support in financial risk identification and propose mitigation measures (e.g., exchange rate risks, liquidity risks).
• Ensure fixed assets and inventory records are regularly updated and reconciled with the finance system.
• Contribute to continuous improvement of financial systems, tools, and reporting templates to enhance efficiency and accuracy.
• Liaise with procurement and logistics units to ensure proper linkage between financial records and procurement documentation.
• Maintain confidentiality and ensure ethical handling of all financial information.
• Ensure monthly and Annual reconciliation of the Donor funds with site offices
• Ensure monthly and Annual reconciliation of the Donor funds with Monthly financial report.

Education

• Master's Degree (16 years of education) in Finance, Accounting, Commerce, Business Administration (Finance), or an equivalent qualification from an HEC-recognized university.
• Professional accounting certifications (CA Inter, ACCA, CMA, CPA, etc.) will be considered an added advantage.

Experience

• Minimum 4–5 years of relevant professional experience in finance, accounting, grants management, or donor-funded projects.
• Experience with humanitarian organizations, NGOs, INGOs will be preferred.

Required Competencies

• Sound knowledge of accounting principles, financial management, budgeting, and donor compliance.
• Strong analytical and problem-solving skills.
• Proficiency in MS Office, particularly Microsoft Excel, and computerized accounting systems.
• Excellent interpersonal, communication, and coordination skills.
• Ability to work independently and under pressure while meeting strict deadlines.
• High level of integrity, confidentiality, and professional ethics.
• Ability to work effectively in a multicultural and team-oriented environment.

Age:

Minimum Age Limit: 45 years

Travel

The position requires travel to site offices and field offices across Pakistan as and when required.