Position Objective: Under the general guidance and supervision of PDP Manager, the PD Officer is responsible for support to overall resource mobilization activities ensuring qualitative reporting and contract management, in close coordination with the teams. Provide support in reviewing and editing donor proposals and reports. This role also ensures the timely preparation and dissemination of briefing documents and reports in support of the ACF mission in the country.
Relevant Experience: Degree in Development Studies, International Development Social Science or relevant discipline. Minimum 04 years of overall experience and 02 years in relevant field in development sector (With Master Degree) OR Bachelor's degree in relevant field with minimum 06 years overall experience with 04 years in relevant field in development sector. Extensive experience of business development, donor scoping, quality proposals and reporting.
Job Description:
Mission 1: Support in Programme Reporting and Documentation
The PD Officer will:
- Update and maintain information on all donor and Programme reporting requirements and templates.
- Lead on internal and external reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and ACF requirements.
- Maintain close collaboration with relevant program and support staff in preparation of donor reports.
- Ensure quality information management through regular maintenance of grant files, reporting calendars, timely submission and updating of internal documentation and other grants management tracking tools.
- Ensure the templates, donor guidelines and final version of reports are properly saved in the relevant SharePoint folder and easily accessible to program colleagues
- Support in consolidation and analyzing data on program implementation and indicators (e.g. nutrition, health, water and sanitation) in order to facilitate the preparation of periodic reports, i.e. Sitreps, activity-specific reports, as required
- Supporting program teams in finalization of donor and HQ reports which includes (but is not limited to): APRs, monthly reports and Quarterly Reports,
- Provide quality assurance of reports. This includes gathering of information, consolidation, editing, layout and branding of all required reports which include ad hoc proposals, donor interim and final reports and specific thematic reports.
- Provide editorial support to program teams for review of reports and documents and ensure the quality and presentation of reports shared externally;
- Travel to the field sites as needed to support program reporting
Mission 2: Support in Programme Development (concept note, proposal or extension)
The PD Officer is responsible for:
- Update and maintain information regarding the funding tracker including donor and partnership mapping
- Maintaining a broad and deep understanding of donor policies, regulations, and procedures and assist program technical leads and operations staff with understanding them.
- Prepare opportunities analysis of all funding opportunities and assist programme technical leads and operations, understanding them and call go-No- go meeting.
- Contribute to and coordinate (Country office, field bases and HQ) the development of high-quality proposals and concept papers for submission to donors including technical and financial offers.
- Contribute on budgeting as requested for new proposals in line with standard ACF budgeting practices, in close collaboration with relevant finance, supply chain and program staff.
- Support program design for new business development opportunities with relevant program and field staff upon request.
- Ensure the templates, donor conditions and final version of proposals are properly saved in the relevant SharePoint folder and easily accessible to program colleagues
- Provide quality assurance of proposals. This includes gathering of information, consolidation, editing, layout and branding of all required reports which include need assessments, former ACF projects or specific thematic reports.
Mission 3: Support the Country Office in the development of strategical partnerships:
The PD Officer is responsible for:
- Update and maintain the mapping of current NGO/INGO working in our areas of interventions (in links with Field Coordinators as well) by knowing their mandate, activities. This mapping should include universities and academic partners.
- Defining strategical partnerships for ACF upstream. Contributing in meetings for collaboration with NGO/INGO, developing teaming agreements and facilitating the signature of funding contract.
- Prepare and distribute minutes of the co-ordination meetings
- Prepare information as required for missions and visitors on ACF Pakistan activities
Mission 4: Capacity Building and Training
PD Officer is responsible for:
- Assist PDP Manager as required, in training of staff and partners to improve the overall quality and consistency concept notes, proposals and reports.
- Assist PDP Manager to organize workshop, training sessions.
Mission 5: Ensure compliance with ACFs gender equality, child protection sensitivity and Safeguarding policies
The PD Officer is responsible for:
- Read and ensure a full understanding of ACFs Gender, Child Protection and other safeguarding policies
- Ensure proposals include Gender and protection components aligned with ACF policies
- Implement all work related activities with a gender, inclusion and child protection lens
- Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability
Skills Requird:
- Track record of developing reports for reputable donors.
- Experience with partner’s reporting.
- Fluency in written and spoken English required.
- Strong communications skills with exceptional ability to articulate complex issues in a clear comprehensible manner to a wide variety of stakeholders
- Excellent writing skills, ability to deliver high quality proposals and documents with tight deadlines
- Excellent computer skills
- Ability to work in a diverse environment
- Ability to work under immense pressure, ability to multi-task and juggle several tasks and relationships at one time
- Excellent communication skills, experience in representing an organization
Action against Hunger is committed to the prevention of risks related to abuse, sexual exploitation and the promotion of gender equality and its diversity. Action Against Hunger is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls. The Pakistan Mission encourages the application of the women / men / transgender/ disabled workers. Action Against Hunger's recruitment process is free of charge, no compensation of any form shall be requested from a candidate. It reflects the major policies and its charter through its professionalism and impartiality. If you observe behavior in opposition to these values during this process, please report it to the appropriate teams. All persons hired by Action Against Hunger will also be checked for compliance with the "anti-terrorist" lists, while respecting the rights of employees and the confidentiality of personal data.
In line with our commitment to diversity, equity and inclusion, we particularly welcome applications from qualified female candidates, as we strive to build more gender-balanced teams. All applications will, however, be assessed based on merit and in accordance with our equal opportunity principles