MIS & Admin Officer

1. Purpose of the Position

The MIS & Admin Officer will manage the project’s Management Information System (MIS), including KOBO and other digital tools, ensure accurate data collection and provide administrative support to facilitate smooth project operations.

2. Key Responsibilities

A. MIS & Data Management

• Design, maintain and update the project MIS.
• Ensure timely and accurate data entry.
• Support baseline and endline data processes.
• Ensure data confidentiality and security.

B. Digital Tools & Systems

• Manage project databases and digital platforms.
• Provide technical support for KOBO and other digital tools (ODK, Google Forms, etc.).
• Troubleshoot software and basic system issues.

C. Administrative & Operational Support

• Assist with day-to-day administrative tasks, including office coordination, filing and document management.
• Support logistics for meetings, workshops and field activities.
• Follow up with staff, partners and vendors as required for smooth project operations.
• Help in “running-around” tasks to ensure timely completion of office and field needs.

D. Coordination & Support

• Assist field teams in data submission and use of KOBO and other digital systems.
• Work closely with M&E and programme teams to ensure data accuracy.
• Support trainings, surveys and assessments requiring MIS input.
• Perform other MIS and admin-related tasks as assigned by project lead.

3. Required Qualifications & Skills

• Bachelor’s degree in IT, Computer Science, Information Systems or related field.
• Minimum 1 years of experience in MIS, data management, or similar role, preferably in NGO/development projects.
• Strong command of MS Excel, databases and MIS platforms.
• Experience with KOBO is mandatory, familiarity with other digital tools is an advantage.
• Basic administrative and office coordination skills.
• Analytical mindset, attention to detail, and ability to multitask.
• Good communication and coordination skills