Deputy Manager Opeartion

Relevant Experience:

Master/MBA in management, business administration, public administration, and supply chain from a HEC recognized university. 

At least 10 years of relevant experience and 7 years in the same role.

Job Description:

Main duties and responsibilities of the position but not limited to:

 1.     General

1. Ensure adherence to the policies and procedures at all levels.
2. Draft/update the existing SOPs and Policies to make them aligned with the latest sector practices and requirements of the organization.
3. Prepare and submit the required weekly/monthly/quarterly reports to the Management.
4. Ensure effective coordination between the program/project and operations teams.
5. Team management, overseeing, mentoring, and providing technical backstopping when and where required.
6. Responsible for preparing and sharing the department’s budget within the given time frame and have sufficient allocation of resources for smooth operations.
7. Represent the organization at different forums where deemed necessary.
   1. 2.     Administration
   2. Ensure necessary administrative control are in place and adhered at all level.
   3. Ensure compliance with the management decisions.
   4. Ensure end-to-end contract management for partners, vendors, consultants, service providers, etc.
   5. Ensure lease agreements of all offices are prepared, updated, and renewed timely.
   6. Ensure timely reporting of any incident/accident to the management with necessary evidence and documentation.
   7. Ensure most efficient and cost-effective staff travels, accommodation arrangements, etc.
   8. Ensure inventory/asset management with better controls.
   9. Ensure effective and efficient event management that includes the venue arrangement and other related activities.
   10. Plan and lead the process of project phase in/out for the operations department.
       1. 3. Procurement
          1. Ensure comprehensive procurement systems for various requirements including routine affairs and unforeseen emergencies, public tendering, project-based procurements.
          2. Ensure that procure plans are prepared and followed at all levels.
          3. Ensure that all procurement processes are complying with the donor guidelines.
          4. Ensure that vendor evaluation, pre-qualifications are systematic and processed in time to meet the emerging organizational needs.
          5. Ensure that vendor performance/feedback system is in place and followed.
8. 4.     Information Technology (IT)
9. Ensure that necessary networks requirement & support including hardware/software are in place.
10. Ensure that all the IT equipment, software, and databases are safe and secure.
11. Plan and implement the best data backup system for staff.
12. Assess and plan for availability of IT requirements for staff and organization’s future needs.
13. Ensure that all web services including the web portal are working and available to all staff.
14. Ensure uninterrupted services to the end-user through proactive and timely troubleshooting services.

Note: We strongly encourage applications from women, transgenders, persons with disabilities, and individuals from minority groups.