Request for Quotes (RFQ)
Issued on: April 18, 2024
Solicitation Number: PI-BID/BHFA//APR-2024/089
For: Generator set for Islamabad & Peshawar office
Quotes Deadline: April 26,2024
Background
Pathfinder International currently seeks a firm to supply the below items.
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S. No.
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Description
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1
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Generator set for Islamabad and Peshawar Office
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*Detailed Specifications are in ANNEX B: Bid Submission Form
Conditions
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Mode of Transportation
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☐ AIR
☐ OCEAN
☒ SURFACE/LAND
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U.S. Flag Required
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☐ YES ☒ NO
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Incoterm
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☐ EXW ☒ CIP ☐ DAP ☐ DDP
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Destination Address
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Delivery at BHFA Islamabad & Peshawar Office.
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General Terms and Conditions
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Copy enclosed (see Annex A)
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Other
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☐ Partial quotes permitted.
☒ Partial quotes not permitted
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Quote Guidelines and Instructions
Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of [30] days and include a photo of the item requested.
Any deviations from the specifications should be noted clearly on the quote.
In addition, the cover page must include the following information:
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Business name, address, telephone and email
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Contact information.
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Type of Business
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Signature of authorized individual
Selection Criteria
I. PASS/FAIL: Offeror bid must be valid for 30 days.
II. PASS/FAIL: Offeror must have valid NTN and STRN.
III. PASS/FAIL: OEM Authorization letter required from Manufacturer. (Sub authorization is not acceptable).
Offeror’s meeting the PASS/Fail will be evaluated on below criteria.
Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:
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Criterion
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Weight (%)
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Price
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70
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Product Delivery
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30
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Total Weight
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100
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Supplier with a technically compliant offer and lowest CIP cost will be awarded [70] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.
The requested item shall be ready for shipment within 2 weeks of issuance of contract. No credit will be given for earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [30] points. All other bidders scores will decrease by 1%.
Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.
Payment Terms
Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.
GST Compliance
The project is eligible for a sales tax exemption. GST amount will be withheld, an exemption letter will be provided within 90 days upon receipt of the invoice. If the exemption letter is not provided within this timeframe, the withheld GST amount will be paid upon completion of the USAID compliance timeline of 90 days.
Inquiries
Please send your queries at [email protected] by 3:00 PM Pakistani Time April 22, 2024, with a subject line: Q&A- PI-BID/BHFA//APR-2024/089: Generator set for Islamabad & Peshawar office.
Terms
Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.
Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.
The resulting Purchase Order is subject to the Terms and Conditions in Annex A.
Thank you,
Procurement Department
Pathfinder International