|
Mission: To handle the daily management of the programme's cash and Bank flow, ensuring compliance with the expenditure commitment procedure
|
|
Reporting to:
- Line Manager: Finance Manager
- Line Manager+1: Program Director
|
Responsibility:
Responsibility: Managing the programme's cash box and Bank
Objective: Compliance with internal procedures, donor regulations and legal obligations with regard to the management of the programme's cash box and Bank
Benchmarks: Validity of vouchers; compliance with internal rules and procedures for HI and donors; compliance with timeframes; quality of document filing
Activities:
- Advise the programme services on compliance with cash flow procedures
- Archive cashflow documents
- Ensure the cash box's security at all times (keeping the box locked and in a safe place when not in use for withdrawing or receiving cash)
- Receive, prepare and check substantiating accounts vouchers and payment/reimbursement documents before payment
- Handle cash withdrawals and receipts during the cash box's opening hours
- Prepare cheques and transfer orders when needed for payments and ensure their timely signature
- Manage service advances (delivery and justification)
- Fill in the log books for the cash box, safes and banks after every movement/transaction and conduct daily reconciliations between log books and balances
- Ensure cash availability in the cash box and the bank
- Alert his/her line manager if a further cash supply is needed
- Set up monthly cash box inventories with his/her line manager
- Assist with monthly bank reconciliations
- Ensure compliance with the regulations on payments (expense commitment procedure)
- Enter Data(expenses)in the accounting software under the supervision of Accounts officer/Finance Manager in compliance with the software procedures
- Enable to withhold, deduct and report to FBR all the prevailing taxes on the payments
- Enable and responsible of monthly e-filling of taxes on FBR and KAPRA web portal
- Responsible to update the employee records on EOBI website and consequently the payment on monthly basis
Responsibility: Filing and archiving the programme's substantiating documents
Objective To secure the accounting and financial data
Benchmarks: Quality of filing of substantiating documents; ease of locating accounting documents
Activities:
- File supporting documents in compliance with the requirements of the programme’s donors, legislation and HI procedures
- Take regular copies of and archive supporting documents in compliance with the programme donors' requirements
- File the programme's cash flow documents on a regular basis
- Scan and Archive the supporting documents/vouchers on monthly basis and send/dispatch to the Head office on monthly basis
Specific mission :
|
Technical competencies
|
Level
|
|
Keeping accounts
|
Underway
|
|
Knowledge of expenditure commitment procedure
|
Autonomous
|
|
Cash flow management (cash box and bank accounts)
|
Autonomous
|
|
Calculation and payments of all the prevailing taxes and social securities in compliance with the country regulations
|
Autonomous
|
|
Able to post all the expenses in the accounting software with the passage of time
|
Autonomous
|
|
Financial filing scanning and archiving
|
Proven
|
|
Cross-cutting competencies
|
|
|
LANGUAGES
|
English
Intermediary 1
|
|
OFFICE AUTOMATION
|
Autonomous on basic functionalities
Operating system
Word
Excel
Outlook
Internet
|
|
This list is not fully exhaustive. The employee is expected to be flexible according to the programme’s needs and accept extra duties as per the demands of the service.
|
|
Federation Handicap International is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities or any limitation, to apply to become a part of the organization.
Federation Handicap International has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Federation Handicap International, including sexual exploitation and abuse, sexual harassment, PSEA(Sexual Exploitation and Abuse of Beneficiaries) abuse of authority and discrimination. Federation Handicap International also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.