Senior Logistics & Administration
Coordinator

As per our Safeguarding Policy we will be checking your valid CNIC, and proof of holding the required qualifications and experience at the time of test/interviews.

All applicants must submit self-declaration (attachment available with JD) of previous criminal conviction as part of the application process.

SENIOR  LOGISTICS & ADMINISTRATION COORDINATOR

JOB SUMMARY:                      

The Senior Logistics Coordinator will be responsible for managing and enhancing the effectiveness of Administration & Logistics systems, and not just maintain the systems, but improve them; and where necessary introduce new systems, ensuring the transfer/sharing of knowledge to field staff and partner organisations.

The position holder will lead the continuous improvement of logistics and administration systems that are in place, amending as necessary. He/she will provide effective and timely logistics and administration support to all program in relation to procurement, stocks, property management and administration.

DUTIES AND RESPONSIBILITIES:

• To manage all aspects of the logistics function relating to Organization Pakistan programme in line with agreed and accepted Organization logistics practices and procedures.
• Development and implementation of procurement policies and procedures for Pakistan programme as per the Organization Worldwide procurement manual.
• To strengthen relationships with ministries and other organisations in order to streamline functions like visas, permits, visit clearance, etc
• To assist General Systems Manager and PM in the management of an effective Transport management system and provide inputs in enhancing systems as required.
• To develop effective administration support system and its implementation in Pakistan programme. Take pro active role in order to develop administration manual and support all Logistics & Admin Coordinators/PMs in preparation and monitoring of Admin budget.
• Provide administrative and logistics support to Organization’s emergency response interventions.
• To maintain record of Organization Pakistan all offices asset and inventory according to CWW Asset management system and make arrangements for the insurance.
• To assist the General Systems Manager in security management related matters by attending INGO security meetings, and providing GSM inputs in reviewing the Security Management Plan as required.
• Any other task assigned by supervisor.

REQUIRED EXPERIENCE, SKILLS AND QUALIFICATIONS:

• Excellent working knowledge of Administration & Logistics procedures followed in an INGO.
• At least 5 years of sound administration & logistics experience, preferably within the NGO sector and Mid-managerial level.
• Minimum educational qualification of Masters in Business/Public Administration or related discipline is essential. In case of experienced staff at least Bachelors.  
• Sound computer skills. Proficient in using MS Office & Outlook.
• Excellent written English and Urdu essential;
• Excellent oral communication skills
• Strong organisation skills and problem solving skills
• Demonstrated capacity to solve complex organisational and interpersonal problems
• Ability to lead and guide other staff
• Ability to negotiate and represent the organisation
• Excellent interpersonal skills
• Ability to work within strict deadlines and emergency situations
• Willingness to travel to remote and unstable locations on short notices
• Ability to prepare and manage budgets.

ACCOUNTABILITY:

• In carrying out the above duties, OrganizationPakistanapproved procedures must be followed at all times. 

AUTHORITY:

• As per the delegation limits

SPECIAL CIRCUMSTANCES:

• Organization Worldwide Pakistan Programme, like other INGOs working inPakistan, sometimes has to operate in risky environments/areas.  Organization has a SMP to minimise all possible risks.
• In case of emergency/disaster Logistics & Admin Coordinator will be required to respond and make necessary arrangements.

Safeguarding at Organization: Code of Conduct and its Associated Policies

Organization has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Organization staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Organization’s core values and mission. Any candidate offered a job with Organization Worldwide will be expected to sign the Organization Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Organization Code of Conduct, candidates acknowledge that they have understood the content of both the Organization Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Organization is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Organization is subject to a range of vetting checks, including criminal background checking.

Counter Terrorism Policy

Organization receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on Organization ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). 

‘Any offer of employment (either paid or voluntary) with Organization will not be made pending a clearance check being conducted on the applicant.  For additional information please consult our web site or contact the Human Resource Division in our Head Office.

By submitting a formal application for paid or voluntary employment to Organization, you agree to Organization carrying out a clearance check as outlined above and that Organization will not proceed to recruit you should your name appear on any of the aforementioned lists