Data Management Assistant

Job Description (JD)

Position: Data Management Assistant

Department: Programs)
Reports To: Program Officer
Duty Station: Office / Dastarkhwan Site

Job Purpose

The Data Entry Operator will maintain an accurate digital database of beneficiaries, manage the daily attendance records of women attending the Dastarkhwan, ensure timely data entry and verification, and support project reporting through efficient data management.

Key Responsibilities

1. Beneficiary Data Management

• Enter beneficiary registration data into the project database.
• Maintain complete digital beneficiary records.
• Update beneficiary profiles whenever required.
• Ensure confidentiality of beneficiary information.

2. Daily Attendance Management

• Record the daily attendance of beneficiaries at the Dastarkhwan.
• Maintain attendance registers (manual and digital).
• Verify attendance records received from field staff.
• Update attendance databases daily.
• Track regular, irregular, and inactive beneficiaries.
• Generate daily attendance summaries.

3. Data Entry & Verification

• Enter survey forms and field data daily.
• Verify accuracy and completeness of submitted forms.
• Identify duplicate or missing records.
• Correct data errors after consultation with field staff.

4. Database Maintenance

• Maintain organized electronic records.
• Ensure regular data backups.
• Update beneficiary status and attendance history.
• Keep the database clean and error-free.

5. Reporting

• Prepare daily attendance reports.
• Generate weekly and monthly attendance summaries.
• Produce beneficiary statistics and dashboards.
• Support donor reporting through accurate data extraction.
• Prepare reports on:
• Total registered women
• Daily attendance
• New registrations
• Dropout beneficiaries
• Attendance trends
• Nutrition session participation

6. Coordination

• Coordinate with Surveyors for timely receipt of survey forms.
• Liaise with Dastarkhwan staff regarding attendance records.
• Support Project Coordinator in data-related tasks.
• Provide data for monitoring and evaluation activities.

7. Documentation

• Maintain digital and physical records of:
• Survey forms
• Registration forms
• Attendance sheets
• Nutrition awareness attendance
• Beneficiary lists
• Organize project documents for audits and donor reviews.

8. Compliance & Quality Assurance

• Maintain data accuracy and completeness.
• Follow project data protection protocols.
• Ensure timely completion of all assigned data entry tasks.
• Assist during monitoring visits, evaluations, and audits.

Key Performance Indicators (KPIs)

• Daily attendance entered on the same working day.
• Data accuracy of at least 98%.
• Timely submission of attendance and project reports.
• Zero backlog in data entry.
• Accurate beneficiary database maintenance.
• Timely generation of monthly statistics and reports.
• Proper maintenance and backup of project records.

Apply: [email protected]