Finance Coordinator

Key Responsibilities:

1. Bookkeeping & Transaction Processing

• Record day-to-day financial transactions (payment, receipt, and journal vouchers) accurately and in a timely manner in the accounting system.
• Maintain the general ledger, cash books, and petty cash, and perform monthly bank reconciliations for all organizational and project accounts.
• Process staff advances, expense reimbursements, and vendor payments in line with approved procedures.
• Maintain organized, audit-ready filing of vouchers, invoices, and supporting documentation.

2. Budgeting & Financial Planning Support

• Assist the Finance Manager in preparing the annual organizational and project-wise budgets.
• Monitor budget versus actual expenditure for the Head Office and each project; flag variances and support corrective planning.
• Support project teams in tracking spending rates, available balances, and forecasted cash needs.

3. Donor & Grant Financial Management

• Prepare accurate, timely donor financial reports in line with individual grant agreements and donor formats (e.g., GAVI, PPAF, CARE International, UNDP, WHH, BCI, and others).
• Ensure expenditures are coded and charged to the correct project and cost centre, in compliance with donor guidelines and cost-sharing arrangements.
• Support preparation of fund requests, replenishments, and project-wise cash flow forecasts.
• Assist in the financial close-out and reconciliation of completed projects.

4. Compliance, Audit & Internal Controls

• Ensure day-to-day operations comply with AGAHE's financial policies, procedures, and delegation of authority.
• Support internal and external/donor audits by preparing schedules, reconciliations, and responding to audit queries.
• Maintain the fixed asset register and support periodic physical verification of assets and inventory.
• Ensure statutory compliance, including withholding tax deductions, EOBI, and Provident Fund contributions.

5. Payroll & Staff-Related Finance

• Support preparation of monthly payroll, including salary disbursement, benefits, EOBI, and Provident Fund calculations.
• Maintain accurate staff financial records, including advances, loans, and benefit entitlements.

6. Reporting & Coordination

• Prepare monthly, quarterly, and annual financial statements and management reports.
• Support the Finance Manager in preparing financial materials for the Board of Directors and Budget & Audit Committee meetings.
• Coordinate with Program and Project teams on financial matters, providing clear guidance on financial procedures and documentation requirements.

• Master's degree in Finance, Accounting, Business Administration, professional certification ACCA, CA-Inter, CMA, or equivalent.
• A minimum of 3-5 years of relevant financial management experience, preferably within the NGO or international development sector.
• Experience managing finances for donor-funded projects, with familiarity with donor compliance requirements (e.g., GAVI, UNDP, USAID, EU, or similar) preferred.
• Proficiency in accounting software (e.g., QuickBooks, Peachtree, or similar) and strong working knowledge of MS Excel.
• Sound working knowledge of Pakistani tax regulations, EOBI, and Provident Fund requirements.

• Strong numerical, analytical, and problem-solving skills.
• High attention to detail and accuracy in financial record-keeping.
• Solid understanding of financial compliance, internal controls, and risk management.
• Excellent organizational and time-management skills, with the ability to meet reporting deadlines.
• Strong written and verbal communication skills, including the ability to explain financial information to non-finance colleagues.
• Ability to work under pressure, manage multiple priorities, and exercise sound judgment.
• Highest standards of integrity, confidentiality, and professional ethics.
• Collaborative team player able to coordinate effectively across departments and with field teams.

• Based at the AGAHE Head Office in Lahore.
• May require occasional travel to project field offices for monitoring, audits, or training.
• Full-time position with standard office hours; additional hours may be required during audits, donor reporting deadlines, or Board/Committee meetings.