ADVISOR REPORTING AND COORDINATION
(FEMALE)

Essential Job Responsibilities

PR–SR Coordination and Quarterly Review Mechanism

• Coordinate with Sub-Recipients (SRs) to schedule and organize quarterly review meetings with the Principal Recipient (PR).
• Prepare structured agendas in consultation with the Director TB Program and relevant teams.
• Document detailed minutes of meetings (MoMs), ensuring clarity of decisions and action points.
• Establish and maintain a systematic follow-up mechanism to track progress on agreed actions with SRs.
• Provide regular updates to the Director TB Program on status of action points and implementation bottlenecks.

Data Analysis, Synthesis, and Decision Support

• Coordinate closely with the Senior Program Officer – Data Analyst, Data Management Unit (DMU), and TB program component leads.
• Facilitate analysis and triangulation of program data to generate actionable insights.
• Develop concise analytical briefs, dashboards, and summaries for the Director TB Program, SPMs, and STA.
• Ensure the segregation of data and analysis on the basis of gender, disability, age etc
• Support evidence-based decision-making by translating complex datasets into meaningful programmatic recommendations.
• Ensure alignment of analyzed data with donor reporting requirements, particularly for Global Fund grants.
• Provide quarterly progress against project indicators for all Sub-Recipients (SRs) to the Director TB Programme

Support to PUDR Development and LFA Processes

• Assist the SPM – Case Finding in the development and consolidation of Progress Update and Disbursement Requests (PUDRs).
• Coordinate with finance, program, and DMU teams to ensure completeness and accuracy of submissions.
• Support verification processes with the Local Fund Agent (LFA), including documentation and response to queries.
• Contribute to strengthening internal quality assurance mechanisms for donor reporting.

Internal Program Review and Coordination

• Lead the organization of internal program review meetings under the guidance of the Director TB Program.
• Develop meeting agendas, ensure participation of relevant stakeholders, and document minutes.
• Track and follow up on implementation of decisions and action points from internal reviews.
• Support cross-component coordination to ensure timely resolution of programmatic issues.

Community Feedback and Accountability (CARM) Coordination

• Coordinate closely with the CARM focal person to track and review community feedback received through established accountability mechanisms.
• Facilitate timely, gender and inclusion-based analysis and categorization of feedback in collaboration with relevant teams.
• Support in addressing feedback and complaints through proactive coordination with TB program unit leads and/or Sub-Recipients (SRs), as appropriate.
• Ensure systematic follow-up and closure of feedback cases and keep the Director TB Program informed of critical issues and trends.
• Contribute to strengthening accountability to affected populations by ensuring feedback is translated into program improvements where relevant.
• Incorporate CARM related agenda points in all internal review meetings
• Ensure the incorporation of CARM feedback and programme/activities revision based on the feedback, in all internal and external reporting.

General Coordination and Reporting Support

• Support the Director TB Program in ensuring effective coordination across program units and stakeholders.
• Contribute to preparation of presentation, management briefs, summaries, and strategic documents as required.
• Facilitate communication between program, data, and operational teams to ensure alignment.