Job Description

Title: Office Assistant

Reporting to: Admin & Finance Officer

Duty Station: DAFI- Islamabad

Unit: Operations

Section: Admin

Summary of Key Functions

The Office Assistant is responsible for providing general clerical services in support of the program administration. Position Reports to Admin and Finance Officer.

Roles and Responsibilities

• Act as Office Assistant under the direct supervision of the Admin Officer/Assistant.
• Maintain stocks of consumables item and track record of distribution, in keeping with organization policies and procedures, as assigned.
• Issue office stationary to project staff including maintenance of record. Maintain office files and keep updated record of stationary.
• Help to identify problems with the quality, appropriateness and usage of supplies and materials.
• Photocopy, collate, sort and distribute documents, as requested. Keep photocopy machines stocked with paper and supplied with toner.
• Ensure that office equipment and electronic appliances are maintained and used properly. Identify and report maintenance problems.
• Support finance in bank activities such as cheque deposits, cash withdrawals etc.
• Ensure and report repair and maintenance of office premises in timely manner.
• Assist in receiving /dispatching of goods and supplies from/to suppliers and other offices.
• Run errands, as directed / General Administration support.
• Maintain receiving and dispatch register.
• Maintains an electronic copy of attendance sheet on daily basis and collates monthly staff in and out of office report and shares with all staff before end of each month
• Maintain up-to-date staff leave records.
• Assist the supply chain in arrangements of events/seminars/workshops etc.
• Participate in professional training and development activities, as needed or requested.
• Perform any ad hoc duty assigned by the supervisor.