Program Assistant

Aga Khan Health Service, Pakistan is looking for a seasoned and Dynamic Program Assistant for Central Office, Islamabad.

S/he will provide programmatic and administrative support to Community Health & Donor Funded Programs

Main Duties and Responsibilities

• Support in the Planning and implementation of the projects including new program developments.
• Maintain and update records or programmatic activities for the program compliance.
• Document minutes of the meeting and assist in drafting programmatic reports, program briefs and success stories.
• Coordinate program activities within the program team and with the regions and take follow-ups.
• Provide programming and administrative support to the projects, scheduling meetings arrange meetings with stakeholders.
• Develops and maintains an efficient filing system for the program team,
• Maintains a tracking system of the program activities.
• Assist in projects such as special events, meetings, newsletters,
• Arrange all program appointments and maintain programs/ projects background information, Calendar log, route correspondence and follow-up actions and deadlines.
• Organizes regular team meetings and conference calls/videoconferences, often over different time zones, including the preparation and distribution of documents and providing the necessary technical devices.

Qualifications and experience requirements

• A university degree in Business Administration, Health Sciences, Social Sciences, or related field.
• At least 3 years’ experience of project / program and admirative support.
• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need, ideally experience in report writing, concept notes, minutes briefs, and presentations.
• Experience in the use of computers, office software packages (MS Word, Excel, etc).
• Excellent knowledge of English and other local languages
• Willingness to travel to program focused geographic areas.

AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff are expected to take part in making this a reality. The Program Assistant is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.