Provincial Data Entry Operator

Job Title:

Provincial Data Entry Operator (Short-Term Employee)

Duration

Six Months

Business Unit

Program

Country(s) Supporting

Peshawar – Pakistan

Reporting Relationships

Reports to

Project Manager Qadam Ba Qadam

Provincial DHIS Focal Person, Department of Health Khyber Pakhtunkhwa (KP)

Pathfinder Overview

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Project Overview

Pathfinder Pakistan with support from the Bill & Melinda Gates Foundation (BMGF) is providing technical assistance (TA) to the federal and provincial governments of Pakistan including Sindh, Punjab, Khyber Pakhtunkhwa, and Balochistan, and providing support to key health system strengthening partners such as World Bank, Population Council, and Acasus in scaling up of Postpartum Family Planning (PPFP) and Postabortion Family Planning (PAFP) within the investment case (IC) execution and National Health Support Project (NHSP) design and implementation.

Through this initiative and based on the successes and learnings from Pathfinder’s Naya Qadam project, Pathfinder will support the integration and institutionalization of PPFP and PAFP in the overall provincial health systems, strengthening health system through building technical capacity of federal and provincial governments to implement results-based management framework, gender response social and behavior change communication (SBCC) strategies, enabling policy environment, and strengthen health information system strengthening to improve and better use of PPFP and PAFP data for decision making.

Under this project, a total of four high-level outcomes and thirteen outputs will be achieved. The federal government and provincial Health Department and Population Welfare Department would be key partners, while Pathfinder will also collaborate and coordinate with World Bank, Population Council, and Acasus.

Job Purpose

This position supports Pathfinder’s resolve for Health System Strengthening in the province of KP, with a focus on PPFP and PAFP.  As Pathfinder is supporting the Departments of Health KP to initiate recording and reporting PPFP & PAFP indicators through DHIS2 at public sector Health Facilities in the province.  This will help BMGF funded Qadam Ba Qadam project to meet one of its deliverables, which is the institutionalization of PPFP & PAFP indicators in DHIS at public sector health facilities. The Short-term Data Entry Operator Consultant will work closely with the Provincial Data Analyst, and District Surveillance Officers of Four intervention Districts of KP and DoH KP to introduce PPFP & PAFP indicators in DHIS2 and synchronize it with overall DHIS2. This will include supporting the Provincial Data Analyst to collect monthly data from the public health facilities of four districts, enter the data at the provincial level and assist in data analysis. He/She will also support the provincial and District DHIS teams in the conduction of training, supervisory visits, and report writing. He/She will also be responsible for data cleansing, preparing the data for analysis, perform in-depth analysis and exploration of data.

Key Performance Areas

Major Activities / Responsibilities

Percentage Worked

Strategic Leadership:

Works closely with Provincial Data Analyst, District Surveillance Officers, and Provincial DHIS Cell to ensure that PPFP & PAFP data is recorded regularly and correctly at all health facilities of Four Districts and monthly reports are generated through this data. He/She will guide the District Focal Persons and health facilities staff, in case of any errors and gaps in data collection, recording, and reporting.

15%

Project Implementation:

Ensures that data of PPFP/PAFP is collected, entered timely, and consolidated at the provincial level for the senior management to visualize and analyze. He/she will impart his learning to other DHIS cell team members so that when project time is over, the provincial team is efficient and independent enough to sustain this intervention. He/she will also support the provincial DHIS team including the Data Analyst in preparing requisition and budgets for training, printing materials, monitoring visits, and regular reporting to government as well as pathfinder management.

25%

Technical Assistance

Provides technical assistance to the management and healthcare providers at facility and district levels to initiate PPFP/PAFP indicators recording & reporting process. He/She will be responsible to collect the data from health facilities and Districts, consolidating the data, and merging it with the DoH online systems. He/She will also assist the provincial Data Analyst and DHIS team in data analysis, reports generation & dissemination, and identifying training needs, if any. He/she will also support and assist the District teams in filling and submission of CLR-6 in a timely manner to ensure the availability of commodities at the health facilities.

25%

Monitoring, Evaluation and Learning Plans:

Ensures data collection at different levels, verifies its data quality, timely submission of reports, data management, and data analysis.

Supports the MEL team in ensuring that monitoring, evaluation, and learning strategies, frameworks, plans, and indicators are adequately implemented and capture project performance and results. Supports periodic reviews to monitor progress and to identify necessary corrective actions.

10%

Financial and Administrative Operations

Oversees administrative and financial operations implementation to ensure compliance with Pathfinder International’s policy and contract provisions. Supports in developing budgets for training, printing materials, and field visits in alignment with project requirements and Pathfinder policies.  

5%

Contracts:

Contracts with and manages coordination with the different public as well as private stakeholders, working on similar tasks to avoid duplication and keep all of the partners informed in this regard.

5%

Security Standards and Guidelines

Ensures that appropriate security standards, guidelines, and procedures are established, maintained, updated regularly, and adhered to by the staff in all project offices in compliance with donor rules and regulations.

5%

Management Reports:

Develops and presents timely technical, and operations reports and updates on the project’s progress and difficulties. Documents project achievements for communications materials such as annual reports, brochures, and website updates.

15%

Education and Work Experience:

• Bachelor’s degree along with a diploma in computer.  
• At least 3-5 years of prior experience in data entry and analysis through different software, especially those used in public health and by Departments of Health.   
• Ability to demonstrate a high degree of flexibility in managing change across a broad group of stakeholders in an inclusive manner; knowledge of Pakistan’s public health systems, especially the Health Management Information Systems of the Department of Health & Electric Client Record System of PWD, CLMIS, and knowledge of the political, social, economic, and cultural context of working globally
• Well-versed in family planning and reproductive health principles, practices, and services of programs, including program strategies and indicators, and the latest professional developments in SRHR, including special challenges and measurement issues faced in the developing world.

Preferred Education and Work Experience:

• Experience with multi-donor-funded complex projects
• Experience working with government, especially Departments of Health & Population Welfare.
• Experience working on DHIS, ECR, CLMIS, or other DoH & PWD systems that aid in understanding program context, field realities, and technical needs
• Passion for Sexual and Reproductive Health and Rights: Commitment to family planning, reproductive health services, gender, maternal, and child health services, and eradication of harmful traditional practices.

Minimally Required Job-Specific and Organizational Competencies

• Advanced oral and written communication skills using different forms of media. Ability to translate complex concepts to individuals at all levels.
• Ability to speak across a range of technical issues within an individual’s area of expertise.
• Ability to contribute to project resources such as donor reports, technical briefs, and research
• Advanced ability of organizational and planning skills, meeting deadlines and multitasking
• Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices, and services of programs, including program strategies and indicators.
• Self-Management and Teamwork: Ability to work independently or as a team member, be detail-oriented, and manage stress effectively in a fast-paced environment.
• Presentation Skills: Proven ability to make presentations on results and products to small and large groups
• Matrix Management: Ability to thrive in a matrix organization.
• Confidentiality: Ability to maintain confidentiality on work-related matters

Other Information:

• Travel required (20% or less)
• Uses cellular and office phone, laptop or desktop computer
• This job description format focuses on the main duties of the position and is not intended to list every potential task or assignment.
• Duties can and will change to meet the changing priorities of the department and organization.