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Job Title: Personal Secretary to Chairman (Grade -18)
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Location
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PRCS NHQ, Islamabad
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Reporting to
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Chairman, PRCS
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Department
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Chairman Secretariat
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Organization Vision
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Saving lives, uniting people and changing minds for healthy, safe and resilient communities.
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Organization Mission
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The leading humanitarian organization of Pakistan, committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.
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PRCS Fundamental Principles
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Humanity
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Impartiality
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Neutrality
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Independence
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Volunteer Service
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Unity
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Universality
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Position Objectives:
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To coordinate Chairman’s office day to day functioning, facilitate & provide comprehensive protocol services and support to Chairman by overseeing Chairman office’s protocol tasks.
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Specific Duties, Responsibilities, and Accountabilities
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Coordinated and smooth functioning of Chairman’s office.
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Provision of high level of protocol support to Honorable Chairman.
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Manage protocol procedures while liaising with Government/Military/Security departments or any other stakeholders, if required.
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Administrative activities for Chairman office that includes: Processing of official files, note taking and preparing presentations for meetings and maintaining files for Chairman’s office.
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Coordinate operations of Chairman office: Maintaining security and sanctity, coordination for travel & lodging arrangements, visa & airport arrangements and other tasks for smooth running of Chairman Secretariat.
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Ensure high level of discretion while dealing with confidential and sensitive matters relating Chairman Secretariat with confidentiality, work ethics and professional disposition.
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Work closely with PA to Chairman on scheduled meetings calendar and prepare reports prior to or after meetings.
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Ensure Chairman Office’s protocol are followed and maintained at all times.
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Manage incoming correspondence at Chairman office, present correspondence to Chairman and prepare draft or final responses as directed by Chairman in a timely manner.
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Any other duty assigned by the Chairman and PRCS senior management.
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Education
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Master’s in any filed from HEC recognized University.
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Experience
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Minimum 07 years’ experience of protocol & secretarial work.
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Skills/Knowledge
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- Effective time management skills
- Demonstrated knowledge of protocol procedures
- Hands on knowledge of MS Office (Word, Excel, Outlook etc.)
- Strong communication & presentation skills
- Ability to maintain confidentiality
- Strong work ethics
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Age Limit
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Maximum age limit 45 years.
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Travelling
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As and when required.
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