HR and Admin Officer

The HR and Admin Officer will report to the Operations Director for Human Resources and to the IT & Admin Manager for all administrative tasks and will be responsible for HR and Administration.

Main Responsibilities And Tasks:

Human Resources Management

• Acting as a Focal point for all HR-related matters.
• Ensure implementation of HR policy including Recruitment, Training, Appraisals, and Compensation/Benefits.
• Maintain Individual Files for all staff of the Company as per the agreed format, ensuring each file is updated at all times.
• Participate in and ensure complete processing of HR-related documents i-e: Contracts, Office orders, promotions, separations, handing/taking over, final settlements, etc.
• Ensure the submission of timesheets templates to all staff and consultants in a timely manner.
• Compile and Maintain time records for all employees, notifying them about updated status every month.
• Maintain a record of all employees leave the database.
• Develop local collaboration of the Company with Insurance Agencies.
• Participate in and process Employment/Personnel requisitions, Jobs Advertisements, Recruitment and drafting Employment Offers.
• Participate in and prepare Job Descriptions for individual cases as and when required.
• Participate in and ensure formation of Selection Committee for advertised jobs.
• Consolidate recommendations of Committee for final selection.
• Maintain database of CVs from prospective candidates for Job/Internships.
• Receive, Check, Analyze and Conclude Performance Management/ Appraisal forms for individual employees.
• Ensure each employee receive related benefits i-e: Group Life insurance, Health Insurance, etc entitled to him/her as per HR policy.
• Prepare Salary and other benefits sheet for employees each month and coordinate with Finance for timely disbursement.
• Process EOBI procedures for employed staff, ensuring monthly entries for each employee and subsequently Invoice generation for Finance Department.
• Process Insurance claims by individual employees as submitted from time to time.
• Ensure each employee receives his/her Employment card, Insurance card and EOBI card within one month from the date of his/her joining.
• Maintain database of all HR activities being carried out.

Administration:

• Maintain a professional working environment at the Office within which each individual can aspire to be achieving their full potential.
• Ensure supervised housekeeping of the Office.
• Ensure maintenance of the Office with all necessary equipment, tools, furniture and fixtures etc at all times.
• Identify the need for Capacity Building and Skills Development for related staff to enhance their professional abilities.
• Ensure that all Agreed Protocols are established and followed through in the Office, with a Well-Managed Recording, Reporting and Feedback System.
• Acting as a focal person for meeting rooms reservations and allotment.

Qualification: (Minimum Requirements)

Education:

• Masters/Bachelor in HR/ Business Administration

Work Experience:

• At least 5 years of experience in similar capacity. 

Skills:

• Ability to perform successfully as a member of multiple project-related teams;
• Strong computer literacy skills required in word processing, spreadsheets, presentations, web browsers, and email;
• Excellent communications and writing ability;
• Demonstrated successful interpersonal skills;

Languages:

• Fluency in both English and Urdu required; other Pakistani languages preferred;

General:

• Tactfulness, Enthusiasm to the job. Good Human relations skills, integrity, and ability to work under pressure.