Title: Finance Coordinator
Location of Work Station: Sindh (Karachi)
Type of Job: Contractual
Reporting to: Assistant Manager Finance/ Director Finance
Grade/Scale 6
Salary Range: PKR. 65,000-80,000/=
Position Summary:
A Finance Coordinator is responsible for overseeing, coordinating and administering the financial records, systems and process of the Legal Aid Society (LAS) including accounting, bookkeeping, and payroll also analyze all financial data, monitor all transactions and prepare appropriate reports for same. Finance coordinator is a professional who helps in executing the general administrative and clerical duties that would help in the achievement of the goal and objectives designed by the LAS.
Purpose: Coordinate, supervise and support all the finance management functions of the LAS.
Directly Responsible For:
- Financial coordinators are primarily responsible for executing their daily financial activities that are in compliance with the LAS standards.
- Preparation of quarterly Financial Reporting for submission to donor’s and Government, including variance analysis of actual expenditure against budget.
- Assist in preparation of Annual Budget for submission to board and revisions thereof (including variance analysis with previous budget).
- Coordinate with field offices to ensure timely reporting by field offices, and provision of support (day to day and formal trainings) to field staff
- Coordination with Government Department that all financial reports & records are filed in an orderly manner
- Ensure terms and conditions of the award, to include the standard terms and conditions, award provisions, and USG Federal Regulations outlines in 2 CFR200 & CFR 600,
- To provide support in budget preparation and drafting of relevant reports.
- Making accurate entries in the accounting system (Quick book) to maintain an accurate filing system by processing the checks, expense reports, and reconciliation of accounts.
- To gather and collect all the financial data and information, to verify whether it has been accurately entered in the system, to monitor and retrieve the financial details whenever there is a need, etc.
- To assist in tracking the journal entries by reviewing the source documentation and making relevant adjustments, assisting in the preparation of audit requirements, supporting in the preparation of planning and to make sure that they are standardized
- To ensure timely completion of the assigned accounting tasks that are in accordance with the outlined policies and procedures
- FC needs to resolve any financial issue going on with the stakeholders. He/ She is required to study the entire case without taking any decision.
- Supervising Finance Team to ensure efficient operation of the Finance department.
- Formulation, review and implementation of policies, systems and procedures to enhance and ensure efficient management of finances.
- Managing individual grant expenditure with respect to contractual grant conditionality.
- Reviewing requisitions and payments before approval by the Director.
- Reviewing data captured in Quick Book. This will involve checking accuracy of Trial Balance, statement of financial position, and statement of income.
- Liaising with auditors to ensure that audits are conducted in a timely manner.
- Liaising with banks and Government departments for expedite the payment processing
- Ensuring that recommendations made by the auditors are implemented.
- Positively contribute to organizational culture and participate fully in staff processes.
Oversee and Supervise:
- Preparation of staff Payroll and remittance of statutory returns (Withholding Tax and Service Tax) and ensure compliance with statutory regulations.
- Production of all financial reports based on existing finance management system.
- Planning, implementation and control of operational and supplementary budgets.
- Supporting Finance and Admin team in proper asset management.
- Proper execution of requisitions, expenditure and accountability of organizational resources.
- Preparations of timely and accurate donor and management reports, and budget proposals that includes being responsive to donor conditions.
- Reconciliation and filing of bank statements on a monthly basis with appropriate approval.
- The procurement process and ensure compliance to prudent financial principles and value for money.
- Any other responsibilities which may be related to prudent resource management, statutory compliance or assigned by the Director commensurate with the role of a senior staff at Raising Voices.
Qualifications and Experience:
- Honors degree in accounting or commerce with professional qualification in CPA, MBA, ACCA or CIMA partial
- At least three years proven skills in senior finance management in reputable and comparable organizations and minimum two years’ experience in the reputable audit firm.
- Expertise in accounting software preferably Quick Book software.
- Experience of no profit sector including management of grants.
- Experience of managing grants within contractual conditionality
Competencies:
- Personal integrity and transparency, serving as a role model for others.
- Effective communicator and willingness to champion Raising Voices’ values.
- Strong analytical and management skills.
- Excellent ability to synthesize, understand and communicate complex issues effectively to non-finance staff.
- Keen appreciation of quality and standards, displaying mature demeanor and with ability to take responsibility for delivering results.
- Experience and knowledge of statutory requirements and tax law in Pakistan.
- Experience of NGO sector, grant managements and audits.
- Strong computer skills including Microsoft Office, Accounting software (Quick Book)
Application Process
For further information about LAS please visit http://www.las.org.pk