Tetra Tech ES, Inc., a subsidiary of Tetra Tech dedicated to international development, is recruiting for a Finance and Operations Manager for a USAID-funded Sustainable Energy for Pakistan project in Islamabad, Pakistan.
POSITION DESCRIPTION:
The Finance and Operations Manager will report to the Operations Director and will be responsible for financial management and overseeing operations.
MAIN RESPONSIBILITIES AND TASKS:
Financial Management:
- Maintaining a robust financial system and controls to ensure the efficiency, integrity and transparency of transactions in accordance with Tetra Tech's policies & procedures, donor regulations clients and generally accepted accounting standards.
- Ensuring all accounting records and supporting documentation for all financial transactions are maintained in a systematic order and in a safe and secure condition under the custody of the organization.
- Coordinating with Operations Director for monthly funding projections, ensuring adequate funds are available to meet project needs.
- Maintaining effective control over cash and bank account (ensuring that cash in hand and bank reconcile with accounting records).
- Ensuring smooth month-end closing procedures and data entry in quick books.
- Implementing national staff payroll including responsibility for maintenance of gratuity, insurances and disbursements to tax authorities
- Contributing to financial management and monitoring through supporting budget tracking mechanisms including accurate tracking of over/under spending of budget.
- Facilitating local tax reporting
- Facilitating internal/external auditors during internal/external audits
- Reporting problems related to operational matters and compliance issues to Operations Director
- Preparing various financial reports
- Any other duties as assigned
Operations:
- Day to day management of the Operations team in Islamabad
- Assisting Operations Director in implementing procurement activities in compliance with Tetra Tech's and USAID procedures as well as ensuring a clear and transparent process
- Assisting Operations Director in managing HR processes in compliance with Tetra Tech's policies
- Delivering formal training sessions on relevant F&A topics and provide day to day coaching to the team to ensure adherence to policies and procedures as well as donor regulations.
- Completing other tasks related to Operations Management as assigned by Operations Director
QUALIFICATIONS: (MINIMUM REQUIREMENTS)
EDUCATION: Masters’ degree in Business Administration/Accounting, ACCA or relevant degree
WORK EXPERIENCE: Minimum of 5 -7 years’ experience in an equivalent position. Experience working in a similar position for an NGO or an international organization is preferred. Must have the ability to work effectively in a fast-paced, stressful environment. In addition, must be flexible, willing to perform other duties.
SKILLS: Working knowledge of English, both written and spoken. Able to communicate fluently and effectively both verbally and in writing. Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Can work both individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.
LANGUAGES: Excellent Language proficiency in spoken and written Urdu, English.
GENERAL: Tactfulness, Enthusiasm to the job. Good Human Relation skills, integrity and ability to work under pressure.