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CHILD SAFEGUARDING:
Level 3: The role has frequent or intensive contact with children. The post holder ensures all direct reports and partners:
(i) understand and adhere to the Child Safeguarding Policy and Code of Conduct;
(ii) provide age-appropriate information (verbal/written, in Urdu/Sindhi) to beneficiaries on safeguarding and reporting channels; and (iii) complete vetting/background checks per SCI policy.
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ROLE PURPOSE:
Save the Children Pakistan (SC Pakistan) is seeking a Senior Commodity Coordinator for its USDA-funded McGovern-Dole Food for Education and Child Nutrition Program in Pakistan. The Sindh Sustainable School Meals (SSSM) project will be implemented in selected districts of Sindh, reaching schools and vulnerable children through school meal interventions.
The Senior Commodity Coordinator will support the management and oversight of commodity operations throughout the supply chain, including commodity receipt, warehousing, inventory management, transportation, distribution, reporting, and compliance monitoring. The position will ensure accurate commodity accounting, timely movement of commodities, adherence to donor and organizational requirements, and effective coordination with warehouses, transporters, milling facilities, implementing partners, schools, and government stakeholders.
Working under the supervision of the Manager Supply Chain, the Senior Commodity Coordinator will play a key role in maintaining commodity accountability, minimizing losses, strengthening data quality, and ensuring uninterrupted commodity availability at distribution points.
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SCOPE OF ROLE:
Reports to: Manager Supply Chain
Coordinate with: Warehouse Team, Procurement Team, Finance, MEAL, Program Team, Implementing Partners, School Management Committees, Transport Service Providers, Flour Mills, Government Counterparts and Community Representatives.
Staff reporting to this post: Commodity Officers, Warehouse Assistants, and/or temporary field-based commodity staff (as assigned)
Budget Responsibilities: Supports monitoring and verification of commodity-related operational expenditures.
Commodity Accountability: Primary responsibility for commodity data accuracy and compliance reporting
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KEY AREAS OF ACCOUNTABILITY:
Commodity Planning and Pipeline Management:
- Support commodity forecasting, distribution planning, and pipeline monitoring to ensure uninterrupted availability of commodities.
- Track commodity receipts, stock levels, consumption rates, and distribution schedules.
- Assist the Manager Supply Chain in preparing commodity movement plans aligned with school feeding schedules and operational requirements.
- Monitor warehouse capacities and recommend stock rotation or redistribution when required.
- Contribute to commodity pipeline analyses and monthly commodity status reporting
Commodity Receipt, Warehousing and Inventory Management:
- Ensure proper receipt, inspection, recording, and storage of commodities at warehouses and distribution locations.
- Conduct routine stock reconciliations and monthly physical inventory counts.
- Timely investigation of discrepancies
- Monitor compliance with First Expiry First Out (FEFO) and warehouse management procedures.
- Support implementation of pest control, fumigation, safety, hygiene and storage standards.
- Investigate stock discrepancies and support corrective actions as required.
Commodity Distribution and Transportation Coordination:
- Coordinate commodity dispatches from warehouses to schools, distribution points, milling facilities, and partner locations.
- Ensure transport documentation, waybills, delivery notes and proof-of-delivery records are complete and properly filed.
- Monitor transporter performance and ensure delivery timelines are met.
- Follow up on delivery challenges and support resolution of transportation issues.
- Verify distribution records and commodity utilization reports received from implementing partners and schools.
Wheat Flour Milling and Fortification Coordination:
- Coordinate commodity deliveries to designated flour mills and monitor milling schedules.
- Support oversight of wheat conversion and flour fortification processes in accordance with approved standards and reconcile milling extraction rates per agreed specifications.
- Maintain records relating to wheat deliveries, flour production, extraction rates, fortification certificates and laboratory testing reports.
- Coordinate with relevant authorities and service providers to ensure compliance with fortification requirements
- Maintain fortification audit trail from mill to hub distribution
- Coordinate with SFA inspection teams for continued compliance
- Maintain mill compliance certificates and fortification test results
Commodity Accounting, Data Management and Reporting:
- Maintain accurate commodity tracking systems and databases covering receipts, issues, transfers, distributions, losses, and adjustments.
- Prepare monthly commodity accounting reports and reconcile physical stock with system balances.
- Compile commodity reports required by management, donors and project stakeholders.
- Analyze stock movement trends, losses, consumption rates and distribution performance.
- Ensure all commodity documentation is complete, organized and audit-ready.
Compliance, Risk Management and Quality Assurance:
- Support implementation of donor regulations, SCI policies, commodity management procedures and internal controls.
- Conduct regular warehouse and distribution monitoring visits to ensure compliance.
- Support internal, external and donor audits by ensuring availability of required documentation and evidence.
Stakeholder Coordination:
- Maintain effective coordination with implementing partners, schools, government departments, warehouse operators, millers and transport providers.
- Support community accountability and feedback mechanisms related to commodity distribution.
- Participate in coordination meetings and provide updates on commodity status, challenges and mitigation measures.
- Build positive working relationships that facilitate effective commodity operations and compliance.
Capacity Building and Technical Support:
- Provide technical guidance to warehouse teams, commodity assistants and implementing partners on commodity management procedures.
- Support training on stock management, documentation requirements, distribution procedures and compliance standards.
- Promote continuous improvement in commodity tracking and reporting systems.
Local and Regional Procurement (LRP) Oversight:
- Participate in vendor pre-qualification; verify compliance with food safety standards
- For rice: verify aflatoxin testing ≤20 ppb per award specifications
- Maintain vendor performance scorecards
- Verify commodity traceability from vendor to school
- Conduct market study to ensure market neutrality
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