FINANCE COORDINATOR – SUBAWARD
COMPLIANCE (ISLAMABAD)

Essential Job Responsibilities

• Conduct regular financial reviews and monitoring visits to Partners/Sub-Recipients (SRs) to ensure all reported expenses comply with donor and Mercy Corps (MC) standards, as defined in subgrant agreements terms and conditions.
• Ensure visits are organized in timely manner to all SRs as per the pre-approved monitoring schedule and perform necessary compliance checks in accordance with the MC Subaward Financial Management Policy.
• Prepare financial monitoring visit reports using the prescribed MC template, incorporating all findings for MC internal reviews and approval and issue report to SRs along with management letter accordingly.
• Follow up with SRs to ensure timely implementation of recommendations noted for corrective measures and improvement. Ensure timely recovery of disallowed cost (if any) as result of compliance reviews.
• Review monthly/periodic financial reports from SRs to ensure reported expenses align with the approved budget and are error-free. Provide guidance to SRs for professional, accurate, and timely reporting.
• Process disbursements and record SR expenses in the Microsoft Dynamics (Navigator) financial system promptly.
• Assist line manager in the partner due diligence and selection process, following MC Subaward Financial Management Policy guidelines.
• Analyse capacity gaps in coordination with the line manager and roll out approved capacity strengthening plans for SRs. Ensure partner staff and systems are equipped to mitigate risks of non-compliance and disallowances.
• Initiate process for new subaward agreements and modifications in line with MC Subaward Financial Management Policy.
• Ensure all data related to subaward management is filed and archived properly.
• Assist the line manager in facilitating grant audits and reviews, particularly for subaward components.
• Report any system weaknesses or procedural gaps to the supervisor and recommend corrective actions.
• Assist in the reconciliation of financial reports with program activity reports for MC field offices and partner organizations, in collaboration with program staff.
• Report any misappropriation of financial resources to MC Pakistan management through the supervisor.
• Assist in the implementation of project activities, particularly subaward activities, ensuring smooth coordination between grants and compliance functions.
• Maintain close coordination with partner focal points and senior management to ensure smooth grants and compliance management.
• Participate in budgeting for new grants, including Concept Notes, detailed budgets, and modifications of grants.
• Support in updating and reconciling the inventory list for year-end reporting for Mercy Corps and SRs.
• Assist with any other assigned tasks to ensure smooth project and subaward management.