Supply Chain & Operations
Intern

This position is open on a rolling basis and will be filled upon the availability of a suitable candidate.

Job Profile

The Field Supply Chain and Operations Intern functions as a support to Field Office operations that require management of logistics and associated documentation for essential operations systems. He/she is responsible for ensuring quality systems are established and functional for, procurement systems, stock supply management, transportation and IT in keeping with RI Standards, local laws, and under the guidance of the Operation Manager.

Key Responsibilities

 Procurement

• Assist Field SCO officer in Procurement Proceedings 
• Procure requested program and program support items, in accordance with the RI Operations policy and procedure, making every effort to obtain the lowest price and highest quality of items for RI programs.
• Preparation of RFQs
• Ensure Procurement Tracking Sheet is well maintained and accounted for.
•  Ensure efficient filing system is devised

 Assets and Inventories

• Ensure inventories are fully accounted for and maintained in a secure place 
• Ensure a centralized asset register is maintained; ensure that all office and program assets are logged.  For all assets, manage a tracking system and ensure all assets are issued with unique RI asset number, ID tag, and are tracked.
• Ensure assets are functional
• Ensure efficient filing system is devised

 Transport, Travel & Fleet

• Ensure management of vehicle fleets is in line with RI standards; ensure that appropriate allocation and safe use of vehicles is achieved throughout the program and ensure servicing and maintenance schedules are adhered to.
• Ensure transport services are cost‐efficient and reliable. 
• Keeping track of fuel consumption of RI Office, guesthouse and vehicles
• Ensure that all transported goods have the appropriate documentation, e.g., waybills, receipts and that all inventories and stock lists are updated at the receiving and sending ends, per RI field procedures.
• Ensure efficient filing system is devised
• Ensuring that RI owned as well as rental fleet is kept maintained and roadworthy.
• Drivers and staff abide by the traffic rules and discipline. 

Administration / Facilities management 

• Oversee administration functions such as reception, office consumables, storeroom management, etc.
• Coordinate with other staff members to ensure field Office are kept safe, adequately equipped, are maintained at the highest standards of hygiene, and supplied as per RI Pakistan Operation Standards. 
• Ensure being on call beyond working hours to troubleshoot any urgent matter in office.  
• Regularly check facilities and account for any issue and resolving and fixing it.  

IT – Information Technology

• Installing and configuring computer hardware, software, systems, networks, printers and scanners. Monitoring and maintaining computer systems and networks. Responding in a timely manner to service issues and requests. 

Other

• Provide efficient support to all logistical matters of different departments within RI.
• Work in close collaboration with PC/ Operations Manager and other members of the RI team.
• Comply with all relevant RI policies and procedures concerning child protection, health and safety, equal opportunities, and other relevant policies.

Behavior and Conduct

• Will ensure the highest standards of behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies
• Will be a model for ethical conduct standards for other team members
• Will ensure own actions and the actions of the teams members they manage do not impact the safety of the RI team and the vulnerable communities we serve
• Will ensure external stakeholders are aware of RI conduct and reporting mechanisms
• Report any concerns

Person Specification

Skills, knowledge and expertise required for the role.

 Essential criteria

• Minimum 2 years of experience in supply chain management including procurement, administration transport, warehouse, and stock management.
• Bachelor Degree from a Government recognized Institute/ University in Supply Chain Management, Business Management, or related field preferred