Project Assistant

Job Summary

We are seeking a motivated and detail-oriented Project Assistant to support project implementation through effective documentation, reporting, and coordination. The role involves maintaining accurate records, assisting in reporting processes, and ensuring smooth communication between project teams.

Key Responsibilities

• Maintain and regularly update trainee databases and training records with accuracy and completeness.
• Compile and consolidate reports received from City Coordinators for review and analysis.
• Assist in the preparation of weekly and monthly project progress reports.
• Organize and maintain project documentation, both physical and digital, ensuring proper filing systems.
• Prepare meeting minutes, draft official correspondence, and support documentation of key project activities.
• Facilitate coordination and communication between the Project Implementation Unit (PIU) staff and field teams.
• Provide administrative and reporting support to the Project Manager as required.
• Ensure data accuracy, confidentiality, and timely submission of all required documentation.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 2 years of relevant experience in project support, administration, or reporting roles.
• Strong organizational and documentation management skills.
• Good written and verbal communication abilities.
• Proficiency in MS Office, particularly Excel and Word.
• Ability to manage multiple tasks and meet deadlines efficiently.
• Strong attention to detail and accuracy in data handling.
• Prior experience in development projects or training programs will be an added advantage.