This position is open on a rolling basis and will be filled upon the availability of a suitable candidate.
Job Description:
Job Profile: The Field Finance Officer is responsible for accounting and documenting all financial transactions for the project including ensuring that all Org accounting procedures are followed; budgets are adhered to as well as investigated possible cases of fraud.
Key Responsibilities:
Accountability and Complexity:
- Prepare issues and sends out receipts, bills, policies, invoices, and statements as required.
- Prepare request for funds each month through close coordination with program and support staff.
- Checking of payroll and ensure its effective and accurate distribution to all staff on a monthly basis.
- Controlling the expenses in light of the approved budget by the donors
- Maintain manually working cash advance register as well as petty cash book.
- Ensure all backup documentation is properly organized and filed for complete transparency and audit purposes.
- Prepare financial forecast in order to clarify the financial standing of individual projects and the entire country program.
- Ensure all program and project staff are implementing Org field accounting policies accurately
- Checking and verification of all payment documents as per the Org policies and initiating payments.
- Assisting Sr. Finance officer/Manager in Preparation of monthly BvA’s
- Assisting in Preparation of banks reconciliation and other financial reports.
- Scanning & uploading of all financial record on monthly bases.
- Knowledge of accounting software’s are beneficial.
- Knowledge of withholding Tax deductions and process of submitting withholding tax statements.
- Any other task assigned by the supervisor.
Behavior and Conduct:
- Will ensure the highest standards of behavior inside and outside of work promotes the values in organizational code of conduct and safeguarding policies
- Will be a model for ethical conduct standards for other team members
- Will ensure own actions and the actions of the teams members they manage do not impact the safety of the teams and the vulnerable communities we serve
- Will ensure external stakeholders are aware of Organizational conduct and reporting mechanisms
- Report any concerns
Person Specification:
- Ability to understand and implement the government tax laws.
- Ability to use any accounting software
- Ability to meet the deadlines
- Ability to respond to a variety of questions relating to the job.
- Manages own time under guidance and direction from superiors.
- Spots errors and mistakes in own work.
- Adaptable and Flexible.
Essential Criteria:
- Master’s Degree in Accounting & Finance with a minimum of 3 Years of relevant experience, certifications (CA, ACCA, ICMA) partial or completed will be preferred.
- Computer literate, including word-processing, database and/or use of spreadsheet formulas and basic functions.
- Knowledge of accounting software’s are beneficial.
- Knowledge of withholding Tax deductions and process of submitting withholding tax statements.
We are equal opportunity employer