Administration Assistant

Key tasks and responsibilities

ADMINISTRATION:

• General office management & administration
• Arrange and manage official events
• Schedule and coordinate meetings & appointments
• Employees attendance record keeping
• Repair & maintenance of office space and office equipment
• Maintain record of company's assets issued to staff (computers, furniture, devices, etc.)
• Use safety precautions in all housekeeping services
• Supervise and delegate tasks to office support staff (drivers, office boy, janitors, guards etc.)     and ensure their tasks are completed timely
• Ensure timely submission of utility bills, Consumptions reports.

PROCUREMENT:

• Manage general office procurement (vendor management, issuing Request for Quotations, receiving quotations, and preparing bid analysis
• Purchase and maintain office supplies, kitchen supplies & stationery for all departments
• Maintain record of company's assets issued to staff (computers, furniture, devices, etc.)

BOARDING & LODGING:

• Make the travel, boarding & lodging arrangements for employees (hotel booking, air ticketing, car rentals, travel modifications etc.)
• Maintain proper record of employees travel authorization forms
• Process documents and visas application for the employees travelling for international projects
• Welcome company’s guests and make necessary arrangement for their stay and travel
• Plan arrangements for protocol at airports
• Maintain vehicle logbook for office car

A. Essential Qualification, Experience & Skills Requirement:

• Bachelor’s degree in business administration, or related field.
• Writing experience or familiarity with certain interests or a specific field.
• Willingness to learn about the development sector and its practices.
• Exceptional writing, research, and communication skills.
• Creativity and adaptability.
• Strong understanding of the target audience and industry trends.
• Proficiency with computers, especially content management software, social media platforms and MS Office.
• Ability to sit and type for extended periods.

B. Preferred Skills:

• The ability to learn quickly.
• Ability to contribute to a team effort.
• Logical approach to problem solving.
• Good interpersonal and client-handling skills with the ability to manage expectations and explain technical detail.
• Excellent oral and written communication skills.
• Planning and negotiating skills.
• Initiative and self-confidence.

Duty Station:  Field Office Orangi Town Karachi 

( Canidate from Orangi Town will be Prefered )

RADS follows a strict zero-tolerance policy on Sexual Exploitation and Abuse (PSEA) and is committed to safeguarding and ethical conduct. All candidates are expected to uphold these standards. Recruitment may include reference and background checks, and any misconduct related to SEA or harassment will lead to disqualification.