Senior Admin Officer

The Senior Admin Officer will be responsible for ensuring efficient administrative and logistical support for the smooth implementation of the SRHR project in Gilgit-Baltistan. The role focuses on office administration, logistics coordination, procurement support, asset management, and documentation in compliance with organizational and donor requirements. The position requires a highly organized and proactive professional capable of managing multiple operational tasks in a decentralized project setting.

Key Responsibilities

1. Administration and Office Management

• Manage day-to-day administrative operations at the district office, including office supplies, filing systems, and workspace upkeep.
• Maintain administrative records such as attendance sheets, leave records, and vehicle logbooks.
• Ensure proper documentation and systematic filing (physical and digital) of all administrative records.
• Support preparation and submission of routine administrative reports to the head office.

2. Logistics and Event Coordination

• Arrange travel, accommodation, and logistics for staff, consultants, trainers, and visitors.
• Develop travel itineraries and logistical plans for field visits, outreach camps, and trainings.
• Coordinate with hotels, transport providers, and service vendors to ensure cost-effective and quality services.
• Provide logistical support during workshops, trainings, meetings, and outreach activities.

3. Procurement Support

• Assist in procurement processes in line with organizational procurement SOPs, including preparation of RFQs, comparative statements, and purchase requests.
• Liaise with vendors and follow up on timely delivery of goods and services.
• Maintain procurement files, vendor databases, and supporting documentation.

4. Asset and Inventory Management

• Maintain and regularly update the inventory and asset register for project equipment and supplies.
• Ensure tagging, safeguarding, and periodic physical verification of assets.
• Monitor stock levels of office and project supplies and initiate timely replenishment.

5. Compliance and Coordination

• Ensure administrative documentation complies with organizational and donor policies.
• Serve as the focal point between the field office and head office Admin unit.
• Support staff in completing required administrative forms and documentation.
• Participate in district-level coordination meetings as required.

Required Skills

• Bachelor’s degree in Business Administration, Management, or a related field.
• Relevant certifications in administration or procurement are an asset.
• Minimum 3–5 years of relevant experience in administration and logistics, preferably in development or public health projects. 
• Experience supporting donor-funded projects is highly desirable.

AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff is expected to take part in making this a reality. The Senior Admin Officer accompanied with his/her Line Manager is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.