Assistant Admin Officer

Key tasks and responsibilities

ADMINISTRATION:

• General office management & administration
• Arrange and manage official events
• Schedule and coordinate meetings & appointments
• Employees attendance record keeping
• Repair & maintenance of office space and office equipment
• Maintain record of company's assets issued to staff (computers, furniture, devices, etc.)
• Use safety precautions in all housekeeping services
• Supervise and delegate tasks to office support staff (drivers, office boy, janitors, guards etc.)     and ensure their tasks are completed timely
• Ensure timely submission of utility bills, Consumptions reports.

PROCUREMENT:

• Manage general office procurement (vendor management, issuing Request for Quotations, receiving quotations, and preparing bid analysis
• Purchase and maintain office supplies, kitchen supplies & stationery for all departments
• Maintain record of company's assets issued to staff (computers, furniture, devices, etc.)

BOARDING & LODGING:

• Make the travel, boarding & lodging arrangements for employees (hotel booking, air ticketing, car rentals, travel modifications etc.)
• Maintain proper record of employees travel authorization forms
• Process documents and visas application for the employees travelling for international projects
• Welcome company’s guests and make necessary arrangement for their stay and travel
• Plan arrangements for protocol at airports
• Maintain vehicle logbook for office car

A. Essential Qualification, Experience & Skills Requirement:

• Bachelor’s degree in business administration, or related field.
• Writing experience or familiarity with certain interests or a specific field.
• Willingness to learn about the development sector and its practices.
• Exceptional writing, research, and communication skills.
• Creativity and adaptability.
• Strong understanding of the target audience and industry trends.
• Proficiency with computers, especially content management software, social media platforms and MS Office.
• Ability to sit and type for extended periods.

B. Preferred Skills:

• The ability to learn quickly.
• Ability to contribute to a team effort.
• Logical approach to problem solving.
• Good interpersonal and client-handling skills with the ability to manage expectations and explain technical detail.
• Excellent oral and written communication skills.
• Planning and negotiating skills.
• Initiative and self-confidence.

Duty Station:  Field Office Orangi Town Karachi