Job Summary:
The job will involve 70% field work and 30% desk work. The job holder will be responsible to report project manager and facilitate/implement the project activities in the field. He/She will ensure the application of the implementation strategy by considering project management tools and meeting the PMS implementing strategies in consultation with the project manager.
Job Responsibilities:
Field Work (70%)
- Responsible to implement/supervise field activities.
- Responsible to implement project interventions as per implementation strategy.
- Responsible to involve the targeted beneficiaries/communities/schools/stakeholders in project activities and strengthen the green clubs and climate action network.
- Responsible to develop working relationships with the school management, green clubs, civil societies, communities, stakeholders, and government line development.
- Responsible to assist the project manager to identify the schools in Lahore.
- Responsible to identify potential gaps, and challenges, analyzing the problems, and prioritizing the needs.
- Responsible to assist MEAL with the baseline survey.
- Responsible to assist the project manager and MEAL team with field monitoring.
- To ensure appropriate visibility of PMS and donor.
Reporting and documentation (30%)
- Responsible to develop green clubs’ action plans
- Responsible to maintain project records properly in accordance with project requirements.
- Responsible to develop activity reports and monthly /weekly progress reports to the project manager in the PMS report template.
- Responsible to maintained meeting minutes.
- Develop a work plan monthly basis in accordance with DIP.
- Assist the project manager in developing monthly, quarterly, annual, and project completion reports.
- Responsible to collect and maintaining detailed project data for reporting purposes and beneficiaries’ data for studies /success stories
- To maintain a beneficiary database of supported beneficiaries including photos, video clips, etc.
- Maintain a record of distributions and attendance of all trainings and events.
- Responsible to develop a database of schools along with important information to track the progress and strengthen coordination
- Responsible to maintain the data and progress of libraries in the schools and mobile library on a monthly basis
- Responsible to maintain project master and activities files along with relevant means of verification
Job Specifications:
Education:
- Master's degree in Social Sciences/Development Sciences, environmental sciences, or Project Management.
Work Experience:
- 3 to 5 years of experience in project management and implementation.
Skills:
- Project planning and scheduling: The project officer needs to be able to develop a detailed project plan and schedule that includes timelines, resources, and milestones.
- Budgeting and cost management: The project officer needs to be able to develop and manage budgets for his/her project activities, ensuring that costs are controlled and monitored.
- Risk management: The project officer needs to be able to identify and mitigate risks to the project, including developing contingency plans to deal with potential issues.
- Communication: The project officer needs to be an effective communicator, able to convey project goals, timelines, and status updates to stakeholders, team members
- Leadership: The project officer needs to be a strong leader who can inspire and motivate beneficiaries/stakeholders to achieve project goals and objectives.
- Team management: The project officer needs to be able to build liaising with the line manager including identifying and addressing performance issues.
- Quality assurance: The project officer needs to ensure that the project meets quality standards and that deliverables are completed to the required level of quality.
- Procurement and vendor management: The project officer needs to be able to generate purchase requests timely to procure the project deliverables.
- Change management: The project officer needs to be able to manage changes to the project scope or timeline, including identifying potential impacts and communicating these changes to stakeholders.
- Technical expertise: Depending on the nature of the project, the project officer may require specific technical expertise.
Inclusivity & Safeguarding:
We value diversity and encourage applications from women, minorities, persons with disabilities, and marginalized communities. A gender-balanced (50:50) and inclusive team is prioritized. All applicants will undergo rigorous safeguarding checks aligned with our zero-tolerance PSEA policy.