Admin and Finance Officer

Key Responsibilities:

Administration

• Manage day-to-day administrative operations of the project office.
• Maintain office records, files, correspondence, and documentation.
• Support procurement processes including quotations, purchase orders, and vendor coordination.
• Ensure proper asset management and inventory control.
• Coordinate logistics for meetings, trainings, and field activities.
• Liaise with vendors, service providers, and relevant stakeholders.

Finance

• Maintain proper books of accounts, vouchers, and financial records.
• Prepare payment vouchers, petty cash management, and bank reconciliation statements.
• Assist in preparation of monthly financial reports and budgets.
• Ensure compliance with organizational financial policies and donor requirements.
• Support audit processes and provide required financial documentation.
• Handle payroll processing and staff reimbursements.

Required Qualifications & Experience:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field (Master’s preferred).
• Minimum 3–5 years of relevant experience in administration and finance, preferably with NGOs or development projects.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in MS Office (Excel, Word) and accounting software.
• Good organizational, communication, and coordination skills.
• Ability to work under pressure and meet deadlines.

Skills & Competencies:

• Strong analytical and problem-solving skills
• Attention to detail and accuracy
• Integrity and confidentiality
• Team-oriented with strong interpersonal skills