COMMUNICATION, DOCUMENTATION & REPORTING
COORDINATORE

Job Description:

The roles and responsibilities for this position includes but not limited to:

• Records Management
  • Maintain comprehensive and well-organized records of project activities, reports, correspondence, and other documentation in both digital and physical formats.
  • Ensure all documents are stored securely and can be retrieved efficiently when needed.
• Reporting and Updates
  • Prepare weekly, monthly, and periodic reports in coordination with district teams and technical staff.
  • Consolidate data and updates from the field and ensure accuracy and consistency before submission to the Project lead and onward submission.
• Annual Reporting
  • Support the Project Lead and relevant team members in compiling and drafting the annual report for the project, including success stories, key achievements, and challenges.
• Content Review and Quality Assurance
  • Review all updates, documents, and communication materials prepared for district-level stakeholders to ensure alignment with project goals and communication protocols.
  • Proofread and edit reports and materials to maintain high quality, clarity, and consistency.
• Support Functions
  • Assist in organizing review meetings, field documentation visits, and knowledge-sharing sessions.
  • Maintain logs of all submissions, report timelines, and feedback received.

• Communication:
• Lead the development and implementation of Project’s Communication Strategy and Annual Communication Plan.
• Develop and disseminate engaging and informative press releases, news articles, and op-eds in coordination with print media.
• Ensure regular updates on official social media accounts (Facebook, Twitter, Instagram, YouTube) including reels, vlogs, quotes, infographics, and stories aligned with key milestones and international days.
• Produce and supervise audio-visual content, including short videos, beneficiary interviews, project vlogs, and reels for dissemination on TV channels, social media, and community WhatsApp groups.
• Liaise with local and national media for coverage of events, field activities, and special campaigns.
• Review and manage content official website, ensuring regular updates and compliance with branding guidelines.
• Coordinate with communication focal persons at all levels for real-time content and updates.
• Guide the overall administration and coordination of the communications section.

Qualification & Experience

Master’s degree in Social Sciences, Development Studies, Mass Communication, or a related field. Minimum 7 years of relevant experience in documentation, reporting, or project communications.

The Organization is an equal opportunity employer and strongly encourages applications from women, persons with disabilities, and individuals from marginalized groups. The Organization maintains a zero-tolerance policy toward any form of Sexual Exploitation, Abuse (PSEA), and corruption, and strictly upholds its Code of Conduct in all operations.