Request for Quotation (RFQ)
- RFQ No: UPSCALE/IT/OCT-25

Request for Quotation (RFQ)

Instructions to Bidders

Title: RFQ No: UPSCALE/IT/OCT-25                                     Title: Supply & Installation of IT Equipment

1. The quotation in the attached BOQ format must be delivered to us through email by COB 3^rd November-2025 to the following email addresses:

To: [email protected]

CC: [email protected]

Please ensure the RFQ Number is marked in the subject line.

2. 100% payment will be made within 45 calendar days upon submission of undisputed commercial, 100% GST invoice and delivery challan duly verified by ASI authorized representative. OR
3. 100% payment will be made within 45 calendar days upon submission of undisputed commercial, 100% Services Sales Tax invoice and job completion certificate duly verified by ASI authorized representative.
4. invoice along with requisite documents shall be raised in the name of Adam Smith International Pakistan (SMC-Private) Limited
5. If vendor status is in-active with relevant PRA/Sales tax authorities, in such case ASI will deduct applicable duties/tax from commercial invoice. 
6. All duties, customs clearing charges, taxes, and other levies should be included in the price quoted (including custom duties, sales tax and income tax at import stage). The seller is responsible for all insurance, duties, taxes, inland transportation expenses to ASI certified sites, and any other levies of any kind.
7. Standard supplies warranty from the date of delivery/job completion duly verified by ASI authorized representative. During warranty period, vendor shall repair/replace defective part/item within 10 calendar days from the date of written intimation by ASI authorized representative. 
8. The vendor shall supply and install all the equipment’s within 10 calendar days after issuance of PO.
9. The vendor shall be responsible for installation, testing & commissioning and any other licensing and other requirements without any additional cost.
10. Offer shall remain valid for a period of 60 days from the date of submission
11. The price shall not be affected due to any currency fluctuations.
12. In the event of any delay other than in the event of Force Majeure, the Company shall be entitled to deduct from the P.O price, liquidated damages at the rate of 2.5% of the P.O Price per calendar week (calculable on percentage per day), not exceeding in the aggregate to 20% of the P.O Price, which is attributable to such Works/delivery which remain incomplete by the expiry of the Time for delivery/completion.
13. All goods shall be brand new and packed in such a way that can withstand pressure during loading/unloading and transportation. 
14. It is mandatory for the vendor to get equipment sampling as per the technical specification approval from ASI. 
15. ASI reserves the rights to award scope of work (SOW) full/partially to one vendor or split between multiple vendors.
16. The vendor shall guarantee that material used shall be free from any defect and workman ship and is in accordance with specifications and approved materials samples.
17. ASI will not be held responsible for any loss or damage to material at site or work spot nor will they pay any compensation thereof.
18. ASI will not be responsible for any additional work or repair work caused while carrying out the assigned work.
19. The vendor shall be responsible for and shall pay to his/their workman, payable under the workman compensation act in Pakistan for injuries caused to the workman.
20. The Vendor shall comply and adhere strictly to the instructions/directions given by the ASI.
21. No claim whatsoever shall be entertained by ASI on account of price escalation from time to time including wages of laborers or any other account.
22. The Vendor shall conform in all respect with the provisions of all central, provincials and local rules regulations currently in force in Pakistan.
23. Minor modifications as and when proposed by ASI will be incorporated subject to no change in layout & specification.
24. It is vendor's responsibility to get the approval of additional works requested by ASI, if additional works are executed without prior approval of ASI, such works shall not be paid and accounted for.
25. Executed quantities over & above the PO quantities shall not be accounted for, however quantities less than PO quantities shall be deducted. (except for the additional work approved by ASI).
26. The Vendor shall in under no circumstance sublet the job to other Vendor.
27. Any omission/mistakes shall be the sole responsibility of the vendor, and it will not discharge him from his initial responsibility of completing the project within the PO amount and timelines.
28. ASI has got full right to accept or reject any offer/quote without assigning any reason.
29. In case of failure to fulfill its commitment within delivery timelines, ASI reserves the rights to award the same job to someone else and charge the additional cost “if any” to the selected Vendor.
30. Non-compliance of any terms and conditions may lead to partial/full cancellation of the Purchase Order.
31. Bidder must submit the BOQ in Excel sheet

Compliance Requirement: (Incase of non-submission of these documents bidder will be considered as disqualified)