Terms of Reference (TORs)
Duty Station: Rawalpindi Field Office (with regular field travel to Sahiwal and Karachi)
Reports to: E-LTM Project Coordinator
Role Purpose
The Data and Monitoring Assistant will play a central role in ensuring evidence-based implementation of the E-LTM project. S/he will be responsible for developing baseline and endline tools, designing and monitoring project log frames, tracking performance indicators, ensuring compliance, and producing high-quality reports. The role also includes coordinating with the UIL team and project staff, facilitating training delivery, and conducting field visits for data verification and learning.
Key Responsibilities
1. Monitoring & Evaluation (M&E) Framework
- Develop and update the project log frame and M&E plan in consultation with the Project Coordinator and UIL team.
- Design baseline and endline assessment tools for MSMEs and project outcomes.
- Establish mechanisms for tracking progress against KPIs and targets.
- Ensure gender-disaggregated data is collected and analyzed.
2. Data Management & Quality Assurance
- Oversee data collection processes from field teams, ensuring accuracy, timeliness, and completeness.
- Conduct regular quality checks on MSME outreach and registration data.
- Maintain updated project databases and dashboards.
- Ensure compliance with donor, organizational, and ethical standards for data management.
3. Reporting & Documentation
- Compile weekly and monthly progress reports from field teams.
- Draft quarterly and annual project performance reports for submission to management and donors.
- Document lessons learned, case studies, and success stories.
- Support data visualization (graphs, charts, dashboards) for reporting and presentations.
4. Field Monitoring & Compliance
- Conduct field visits in all the three locations of Pakistan (Sindh and Punjab) to verify MSME outreach, training, and mentorship activities.
- Track implementation progress against project work plans and targets.
- Ensure adherence to AHKF’s policies, donor compliance requirements, and quality standards.
- Provide technical backstopping to field teams on monitoring tools and processes.
5. Training & Capacity Support
- Facilitate training sessions on M&E tools and reporting for field staff and Rahbars/Mentors.
- Support training delivery sessions by providing data collection, registration, and documentation support.
- Build the capacity of field staff in monitoring and data management.
6. Coordination & Communication
- Work closely with Project Coordinator, UIL team, and district facilitators to align data and reporting.
- Coordinate with Admin/Finance for budgetary and compliance inputs related to reporting.
- Act as M&E focal point for communication with AHKF Head Office.
Qualifications & Experience
- Bachelor’s degree in Statistics, Economics, Social Sciences, Development Studies, IT, or related field (Master’s preferred).
- At least 3–5 years of relevant professional experience in monitoring & evaluation, data analysis, or project reporting.
- Strong skills in developing M&E frameworks, log frames, and reporting templates.
- Proficiency in data analysis software (Excel, SPSS, STATA, or similar).
- Experience in digital data collection tools (SurveyCTO, ODK, Kobo) preferred.
- Strong report writing, visualization, and presentation skills.
- Prior experience working in livelihood/enterprise/MSME development projects will be an asset.
- Fluency in English and Urdu (local languages of project areas are an advantage).
Key Competencies
- Strong analytical and critical thinking skills.
- Attention to detail and commitment to data quality.
- Ability to manage multiple tasks and deadlines.
- Effective communication and coordination abilities.
- Field orientation and adaptability to work in diverse communities.
- Gender-sensitive and inclusive mindset.
Deliverables
- Baseline and endline assessment reports.
- Updated project log frame and M&E plan.
- Verified MSME outreach and registration database.
- Weekly, monthly, quarterly, and annual reports.
- Field monitoring reports with compliance findings.
- Case studies and data-driven success stories.