HR Coordinator

Qualifications & Skills:

• Bachelor’s/Master’s degree in Human Resource Management, Business Administration, or a related field.
• 3-5 years of relevant HR experience, preferably in NGOs/development sector.
• Strong knowledge of HR practices, labor laws, and HR compliance requirements.
• Proven experience in staff and consultant data management with high standards of confidentiality.
• Excellent communication, interpersonal, and organizational skills.
• Proficiency in MS Office and HR software/databases.
• Ability to maintain integrity and handle sensitive information with discretion. 

Key Responsibilities:

1. Recruitment & Selection
• Assist in drafting job descriptions, advertisements, and vacancy announcements.
• Coordinate recruitment processes including shortlisting, scheduling, and facilitating interviews.
• Ensure proper documentation and filing of recruitment records.
2. Onboarding & Orientation
• Facilitate smooth staff onboarding, including preparation of employment contracts, orientation sessions, and induction materials.
• Ensure new employees understand HR policies, organizational culture, and compliance requirements.
3. Staff & Consultant Data Management
• Maintain, update, and safeguard all employee personal files, consultant records, and HR databases (manual and digital).
• Ensure strict confidentiality of employee and consultant information in line with organizational policies.
• Regularly update staff lists, contract status, and consultant engagement data for reporting and compliance.
4. HR Operations & Payroll Coordination
• Coordinate monthly payroll with the Finance Department, ensuring timely updates on attendance, leave, and benefits.
• Track probation periods, contract renewals, and consultant agreements.
5. Compliance & Policy Implementation
• Ensure HR operations comply with LPP’s HR manual, labor laws, and donor requirements.
• Support in implementing employee contracts, benefits, and performance appraisals.
• Assist in managing grievances, disciplinary processes, and employee relations in line with organizational policies.
6. Capacity Building & Staff Support
• Support HR Manager in identifying staff training and development needs.
• Coordinate internal/external training sessions, workshops, and capacity-building activities.
• Provide day-to-day guidance to staff on HR matters.
7. Performance Management
• Support in implementing performance appraisal systems and collecting performance review data.
• Maintain performance records of staff and consultants to ensure accountability and quality service delivery.
8. Coordination & Reporting
• Act as a link between the Multan base office and field offices for all HR-related matters.
• Prepare HR reports (monthly/quarterly) and share with HR Manager and senior management.
• Coordinate with external stakeholders (e.g., social security, EOBI, insurance) for employee-related matters.
9. Other Duties
• Support HR audits, donor compliance reviews, and inspections.
• Perform any additional HR-related tasks assigned by management.

Note: We strongly encourage applications from women, transgenders, persons with disabilities, and individuals from minority groups.