Assistant Manager Projects

Job Summary:

The Assistant Manager – Projects is responsible for providing support to the Project Manager in the planning, coordination, and execution of various projects. This role involves assisting with the day-to-day management of project tasks, maintaining schedules, managing resources, and ensuring that all project milestones are met efficiently. The Assistant Manager will also serve as a liaison between team members, stakeholders, and the Project Manager to ensure smooth communication and timely project delivery.

Key Responsibilities:

• Assist in developing and reviewing detailed project plans, including timelines, budgets, and resource allocation.
• Support the Project Manager in defining project objectives, deliverables, and scope.
• Help create and maintain project schedules, ensuring that deadlines are met.
• Coordinate with internal teams to ensure resources are allocated appropriately.

• Provide day-to-day support to project teams, assisting with task assignment and tracking progress.
• Foster effective communication among team members and stakeholders.
• Organize and attend regular project meetings to review progress and provide updates to the Project Manager.
• Assist in the resolution of team conflicts and ensure that project tasks are being carried out efficiently.

• Maintain accurate project documentation, including schedules, reports, meeting minutes, and action items.
• Support the Project Manager in preparing and presenting regular progress reports for stakeholders.
• Ensure proper documentation of all project activities and ensure information is up to date.
• Track project deliverables and ensure they meet quality standards.

• Assist with resource planning and allocation, ensuring team members have the tools and support needed.
• Monitor project budgets and expenses, ensuring that projects stay within financial constraints.
• Assist in preparing budget reports and forecasts for ongoing projects.
• Track and report any deviations in resource utilization and project costs to the Project Manager.

• Identify potential project risks or issues and escalate them to the Project Manager.
• Assist in implementing risk mitigation plans and monitoring their effectiveness.
• Help resolve project issues and remove obstacles to ensure smooth project execution.

• Serve as a secondary point of contact for clients and stakeholders on project-related matters.
• Communicate project progress, challenges, and successes to stakeholders under the guidance of the Project Manager.
• Ensure that client requirements and expectations are being met, escalating any concerns to the Project Manager.

• Ensure that all project deliverables meet the required standards of quality and compliance.
• Assist in organizing quality assurance checks and audits.
• Support the team in identifying areas for process improvement and implementing corrective actions when necessary.

• Handle administrative tasks such as scheduling meetings, managing project-related correspondence, and organizing project documentation.
• Assist in coordinating logistics for project-related events, meetings, or site visits.
• Provide any additional support to the Project Manager as needed to ensure the project's success.

• Track and monitor project milestones and timelines.
• Ensure that all project tasks are completed according to the planned schedule.
• Assist the Project Manager in addressing delays and ensuring the project stays on track.

Qualifications:

• Education:

• Bachelor’s degree in Project Management, Business Administration, or a related field (Master’s degree preferred).

• Experience:

• Minimum of 5 years of experience in project management or a related role.
• Proven experience supporting projects in various stages (planning, execution, and closure).
• Experience with project management tools and software.

• Skills:

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with office software (Microsoft Office Suite, Google Workspace, etc.).
• Ability to work well under pressure and manage multiple tasks simultaneously.
• Problem-solving skills and attention to detail.
• Ability to work effectively in a collaborative, team-oriented environment.

• Personal Traits:

• Strong interpersonal skills with a customer-focused attitude.
• Ability to adapt quickly to changing priorities and challenges.
• Proactive, self-motivated, and eager to take on new responsibilities.
• Strong work ethic with a commitment to delivering high-quality results.

Working Conditions:

• Full-time position with regular office hours, occasional overtime during peak project phases.
• Some travel may be required based on project needs.