Admin and Finance Officer

Job Description:

Responsible for managing operations, financial matters, personnel, logistics and general administration under the Aawaz II programme.

Main Responsibilities:

Logistic Support:

• Arrange and manage travel of the project team as per the travel policy, fulfilling all necessary requirements.
• Provide logistic support for project activities including selection of cost-effective, accessible and suitable venues for capacity building sessions, room bookings, reimbursements, etc.

Financial Management:

• Act as focal person on financial and accounting matters.
• Facilitate cost-effective fund management and functioning of finance section, including payments, tax deduction, salaries, budget reviews and feedback.
• Assist in preparation of activity budgets
• Reconcile daily, monthly and yearly transactions.
• Prepare and submit monthly financial projections in coordination with programme team and Finance team
• Prepare and submit monthly financial report
• Maintain all procurement and financial records and receipts, and make them available for review/ audit purposes, as needed.

Personnel Management:

• Hire the project staff, ensuring adherence to the recruitment processes and policies.
• Maintain and update the personnel files
• Attend safeguarding related training sessions and adhere to safeguarding principles. Ensure that safeguarding code of conduct is signed by all staff members
• Facilitate performance evaluation processes, as and when required
• Maintain timesheet summary and monthly leave status of project staff

 Procurement and Inventory:

• Ensures the procurements are made as per procurement policy including services like printing services, consultant hiring, travel and hotel services, etc.
• Manage proper inventory of the equipment, furniture and other items of the project.
• Prepare and update inventory status report after performing physical verification on regular basis.
• Any other task as assigned by the line manager for Aawaz II programme.

Please Note:

• Candidate who tries to influence the recruitment process will be automatically disqualified.
• Ready to work immediately
• Women and minority candidates are particularly encouraged to apply
• SPO strongly prohibits Sexual Exploitation, Abuse or Harrasment (SEAH), accordingly; candidate background and reference check will be conducted