Assistant Manager Finance

• Education: Master’s in Finance, Accounting, Commerce, or equivalent (e.g., M.Com, MBA-Finance, ACCA, CA Inter).

• Experience: Minimum 6–8 years of relevant experience, preferably in NGO or donor-funded projects.

1. Financial Management & Reporting

• Assist in preparing monthly, quarterly, and annual financial statements and management reports.

• Support in consolidating project accounts and ensuring alignment with organizational financial systems.

• Prepare variance analysis reports and highlight budget vs. actual deviations to management.

• Assist in donor financial reporting in line with contractual and compliance requirements.

2. Budgeting & Planning

• Support annual budgeting and forecasting processes in coordination with departments and project teams.

• Review project budgets for accuracy, completeness, and donor compliance.

• Monitor budget utilization and provide timely updates to program and management teams.

3. Accounting & Bookkeeping

• Ensure timely and accurate data entry in the accounting system (e.g., QuickBooks, Peachtree, ERP).

• Supervise bank reconciliations, ledger postings, and payroll processing.

• Verify and approve vouchers, invoices, and expense claims as per policy.

• Maintain updated records of fixed assets, payables, and receivables.

4. Audit & Compliance

• Support internal and external audit processes by providing required documentation and clarifications.

• Ensure compliance with organizational financial policies, donor agreements, and statutory requirements.

• Strengthen internal controls and assist in developing/improving financial SOPs.

5. Cash & Treasury Management

• Monitor cash flow and ensure adequate liquidity for operations.

• Manage petty cash and ensure timely deposits and disbursements.

• Assist in investment decisions and bank relationship management.

6. Capacity Building & Supervision

• Provide guidance and training to finance officers and support staff.

• Ensure that financial procedures are well-understood and implemented at all project sites.

7. Coordination & Support

• Collaborate with project and admin teams for smooth financial operations.

• Provide financial data for proposals, donor queries, and management decisions.

• Liaise with vendors, banks, and regulatory bodies as required.

Programme Development and Planning

• Assist the CEO/DF and other senior management in the development and drafting of project proposals, preparation of mission operating plans / budget.
• Assist in the identification of potential funding sources and ensure unit / project managers formulate project budget submissions and subsequent revisions in accordance with donor guidelines.
• Support the involvement of all interested organizational members in the planning, development and funding of projects in which they have an interest.

Other

Adhere to organizational policies and promote participatory culture and demonstrate values

Participate in professional development training as identified and approved by the organization

Any other task assigned by the supervisor/ management