The Peace & Justice Network (PJN) Pakistan is a national grassroots justice network working across Pakistan to strengthen the rule of law and human rights to foster peace and sustainable development. PJN's vision is for a peaceful, just, and inclusive society governed by laws where the rights of individuals are secure. With its commitment to leaving no one behind, PJN's institutional framework guarantees non-discrimination and equality for all, with a particular focus on women, children, religious and ethnic minorities, internally displaced and refugees, transgender, and people with special needs.
PJN is looking for a young, dynamic professional on the following position for its strengthening rule of law program in its Islamabad national office:
- Operations, HR and Admin Officer
Operations, HR and Admin Officer Position ToRs:
Operations, HR and Admin Officer will be responsible for overall management of PJN's procurement, institutional compliances, HR and operations at the national secretariat office in Islamabad and will also be coordinating with program teams in Khyber Pakhtunkhwa. Specific responsibilities include;
- Oversee the development, implementation and consistent adherence of human resource policies and procedures, ensuring full compliance with all Legal, HR and administrative guidelines,
- Maintain office services by organizing office operations and procedures; prepare payroll; design filing systems; review and approve supply requisitions,
- Liaise with Finance department and provide timely information to finance for the disbursement of salaries and allowances of staff, monthly time sheets, tax certificates and Salary Slips
- Ensure the maintenance of staff leave records according to the organization leave and benefit policy;
- Coordinate domestic travel and hotel arrangements related to program activities. Ensure all travel requests are responded timely, efficiently and arrangements are in compliance with Creative procedures;
- Review invoices, draft payment requests for operational expenses, petty cash management, office supplies and stationary; and
- Prepare purchase orders and purchase requisitions to order materials, goods and supplies;
- Manage the procurement process, including sourcing, bidding, and contract management;
- Adhere to established procurement policies and standard operating procedures; and identify opportunities for continuous improvement;
- Maintain documentation/filing of all grants including grant agreements, grant amendments/addendums, and other grants-related documents till grants close-out and proactively identify errors and/or missing documentation to ensure compliance.
- Manage petty cash transactions and report disbursements weekly to Finance Department.
- Perform other duties as assigned
Eligibilities:
Master Degree (MBA in HR, Operations and Finance) and at least 3 years’ experience in doing operations, procurement, HR, and admin work in the development sector.
Proven working experience in a similar role and familiarity with project management.
Advanced Computer skills including the ability to operate and manage computerized financial system controls, HR policies formulation and implementation, insurance handling and general office management are some of the required essential expertise.
Ability to work in a team, self-starter, highly motivated, comfortable in taking initiatives and able to work with minimum supervision. Women candidates are strongly encouraged to apply.