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Job Title: Protocol Officer
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Location
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Islamabad
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Reporting to
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Personal Secretary to Chairman
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Department
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Chairman Secretariat
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S. No
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Specific Duties, Responsibilities, and Accountabilities
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Identify security risks and create safety plans.
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Coordinate operations of Chairman’s office as assigned including: reception, document preparation & control internal communications, general office maintenance to improve costs and effectiveness.
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Anticipating problem and forward thinking solutions to ensure the smooth running of the Chairman Secretariat.
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Administrative and functional activities not limited to : taking phone calls, record maintaining personal and official files; corporate record keeping for multiple entities; note taking & creating documentation filing, storage & retrieval of official and personal activities.
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Be available at anytime.
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Maintain, prioritize and file confidential records.
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Provision of high level of administrative and secretariat support to the Honorable Chairman.
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Demonstrated ability to liaise with a range of high level stakeholders internally and externally inclusive of Govt Departments and protocol procedures. Demonstrated ability to manage varied and conflicting demands to agrees standards and timelines.
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Efficient diary management, travel planning , meeting coordination , event coordination and work prioritization.
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Organizational and time management skills with the ability to be flexible and enjoy the administrative challenges of supporting the Honorable Chairman.
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Strong attention to detail with ability to analyze situation and solve problems using initiatives.
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Provision of high level of discretion in dealing with confidential, critical and highly sensitive situation within the organization whilst attaining a high standard of work ethic and confidentiality required with a professional and mature disposition.
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Any Other duty that may be assigned by the competent Authority.
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Education
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Graduation in any discipline from HEC recognized institute.
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Experience
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3 years’ relevant experience on similar position in reputed organization.
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Skills/Knowledge
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- They must have good organizational skills, be able to plan for all possible contingencies and be attentive to details.
- Good Office Management Skills
- Good Communication Skills.
- Good Computer Skills.
- Able to understand and speak English.
- Able to take responsibility and can work under pressure.
- Computer literacy
- Verbal and written articulacy
- Professional discretion
- Efficiency
- Well-developed time management skills
- Strong organizational skills
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Travelling
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As and when required.
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Age Limit
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Maximum 45 Years
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