HUMAN RESOURCES (HR) Officer

ROLE IN THE ORGANIZATION

Based in Quetta Balochistan, the HR Officer will work under the direct supervision of the Branch Secretary. S/he will be responsible for HR management of national staff recruited and be responsible for daily/monthly HR procedures relating to national staff in Balochistan. S/he will provide support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring, and record keeping.

RESPONSABILITIES:

 Activities:

• Be responsible to initiate recruitment process of national staff after getting required approvals from the management, advertisements in newspapers and other means (social media) for wider circulation.
• With the support of management develop mechanism for receiving applications (soft & hard), prepare long listing as per required criteria of hiring for submission to management.
• Be responsible for interview preparations related to recruitment of national staff. This includes setting up interview schedule, producing folders with all relevant documents for members of interview panels, pre-paring or compiling interview questionnaire and contacting short-listed candidates.
• With the guidance of the Management, be responsible for ensuring that the personal folder archive (Both soft & hard) for all staff contains all required documents.
• Be part of interviews and selection process when appropriate.

• Be responsible for preparation of contract for new hires, extension letters or any other amendment letter pertaining to staff.
• Responsible for organizing/scheduling briefings and debriefings of staff.

• Collect appropriate documents from new hires, CV, signed contract, signed job description, contact information, code of conduct and conflict of interest statement, etc.
• Liaise with the logistics department in ensuring that all staff has Identity Cards.

• Complete exit clearance paperwork and assist with exit interviews.
• Ensure confidentiality of sensitive files.
• Responsible for maintaining/ submission of monthly attendance / timesheets for submission to finance for timely disbursement of monthly salaries.

• Support Admin & Finance in Payroll and Benefits Administration.
• Process staff Per-diems timely and keep a record of Per-diem data.
• Responsible to maintain staff leave record i.e., sick leave, annual leaves, and others and ensure all documentation is completed timely and according to the procedures and share with management on monthly basis for required measures as required.

• Maintain all staff medical insurance and timely ensure new hires have medical coverage from day one.
• Ensure current and new staff is enlisted into life insurance as per policy.
• Ensure all staff is listed with EOBI and process the claim of any staff that reaches the age of benefit eligibility as per policy.

• Support PHQ management in training needs analysis and maintain training inventory database and training plan.
• Support PHQ management in devising training plan for all staff

 This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.

Education

• Master degree in Business Administration, preferably in Human Resource Management

Experience

• Minimum 03 years of relevant working experience with I/NGO

KNOWLEDGE/SKILLS/BEHAVIOR:

• Knowledge of Record keeping
• Advance knowledge in Computer Applications (MS Windows, MS Office, internet, e-mail and HR database etc.)
• Ability to organize work schedule on a regular basis and flexibility, discrete and respectful to confidentiality. 
• Good Team player and motivated to work in remote and uncertain environment respecting standard operating procedures as devised and instructed.
• Organizational and writing skills.
• Strong command of the English language and fluency in spoken local language.
• Team Building Skills
• Problem-Solving Skills
• Stress Management Skills
• Interviewing Skills
• Time Management Skills
• Effective Written Communication Skills
• Negotiation Skills

The incumbent must have proficient knowledge in the following areas:

• Human resources management in general.
• Preparation of job descriptions.
• Market survey related to staff salaries and benefits.
• Interview techniques.
• Performance review methods and techniques.
• Staff training, development, and recognition.
• An understanding of relevant legislation, policies, and procedure.