Finance and Grants Manager

Title: Finance and Grants Manager

Department/Program: South Asia

Location: Islamabad

Level:

Term: Yearly contract

THE “WHY” - Purpose of the Role                                                                                                                              

The Finance Manager oversees all financial aspects of the Search South Asia portfolio in coordination with the Country /Program Director and is a member of the Leadership Management Team (LMT). This position will be responsible for managing the finance and grants  of Pakistan and Afghanistan Programs, including financial forecasting, budgeting, reporting and ensuring compliance of grants/contracts from inception to closure. S/He will manage the country finance team of Pakistan and technically supervise finance and grants team of Afghanistan. In addition, the Finance and Grants Manager will ensure that both program and operations staff improve their understanding of different finance and grants  mechanisms and build their capacity to adhere to donor regulations related to reporting, invoicing, and procurement. The Finance and grants Manager will report to the Country / Program Director and will also be technically supervised by Regional Finance Controller - Asia.

Scope of Role

Reports to: Country / Program Director

Position(s) directly reporting to this position: 

Working relations:  Asia Regional Support Team, Finance and Grants Team

Budget Managed: Afghanistan and Pakistan

THE “WHAT” - Essential Duties and Responsibilities

Grants Management and Compliance

• Ensure timely donor agreement/contract development and review, with donors, ensuring adherence to both internal SFCG and donor requirements.
• Ensure that all financial reports are prepared according to donor requirements and templates, and submitted on time. 

Internal Control Assessment

• Ensure financial records are maintained as per donor and SFCG internal requirements.
• Ensure timely closure of finance audit recommendations, participate in preparation, implementation and monitoring of corrective action plans.
• Develop a related action plan with program and finance staff to address any capacity/system gaps.
• Work with the Regional Controller to ensure that there is proper segregation of duties in all financial functions.
• Develop and revise financial management policy as appropriate.

Financial Management and Analysis

• Prepare donor financial reports.
• Consolidate and update a quarterly operational budget.
• Track invoice payments.
• Oversee submission of Monthly Field Financial Reports to SFCG-HQ.
• Review budgets with actual reports to ensure adherence to restrictions on line item flexibility and stated restrictions on accepted costs. Support follow up actions to resolve any identified problem.
• Leads budgeting processes for the country program for proposals.
• Supports country program staff with budget forecasting.

Capacity Building

• Build capacity of SFCG staff in financial management through training and accompaniment.
• Actively participate in program meetings as appropriate to effectively plan and collectively coordinate financial and programmatic activities in conjunction with partner capacity building initiatives.

Donor liaison, Partnerships and Representation:

• Establish, maintain and strengthen relations with donors
• Represent Search in Donor meetings as well as in interactions with government officials both at national and local level
• Contribute in the selection of local partner organizations as well as service providers to implement project activities
• Provide strategic guidance to staff for effective financial management
• Be updated about all donor requirements, compliances, policies and procedures and ensure its uniform understanding across the organization.

2020 Goals

• Bachelor’s degree in accounting, business, economics, finance, or a related field.
• Minimum of 5 years of experience in finance role
• Leadership skills and experience in employee management;
• Understanding of data privacy standards;
• Deep understanding of business principles and practices;
• Ability to work through stringent deadlines with acute attention to detail;
• High standards of integrity, professionalism, and impartiality;
• Able to work independently and effectively in a team environment;
• Keen attention to detail;
• Fluency in written and spoken English, native level Urdu is desired;
• Experience working in INGOs and specifically in conflict/fragile state environments;
• Willingness to upskill as required by the tasks to be performed.

Commitment to Search Values:

Shared Humanity - Empathy - Impartiality -  Inclusivity -  Courage -  Hope - Humility - Audacity.