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Introduction:

Human Appeal is an incorporated UK charity and a global humanitarian and development organisation. We save lives, alleviate poverty, transform and empower local communities whilst championing humanity, impartiality, neutrality, and independence and establishment of self-sustaining development programmes. Our vision is ‘’ to become the global agent of change for a just, caring, and sustainable world’’.

Position Summary:

The Finance & Administration Officer will provide support to filed office in the areas of finance, administration, HR, Security, office daily operations and programme activities in accordance with Human Appeal rules and regulations. He/She will be directly reporting to Programmes Coordinator, however for technical matters he will seek guidance from Country office HR, Finance and Operations team.

Job Descrpition:

Operations:

  • Maintain proper filling of office documents and maintain logs of office equipment for smooth running (Generators, Photocopiers, Scanners & Printers).
  • Support/oversee logistics arrangements for all project activities.
  • Assist Country office team in procurements i.e from vendor identification to throughout procurement cycle.
  • Monitoring vehicle’s running on daily basis by updating the fuel record and log books
  • Maintain Fuel Consumption Reports, Vehicle Rental payment summary.
  • Responsible for procurement of office supplies keeping in view Human Appeal’s procurement matrix.
  • Focal person for preparation of Purchase Requisitions (PRs) related to all program activity of the district office in coordination with Program Coordinator / Country Office team.
  • Custodian of district office inventory and makes sure to safe guard the assets.
  • Assist Country Office Operations team in processing the vendor payments and for any other Ops activity.

Finance:

  • Handling petty cash of the district.
  • Submit field advance request form to country finance team for the field office activities and timely adjustments along with required documentations with country office finance team.
  • Monitoring and managing cash usage requirement of the field office.
  • Provide assistance to Manager Finance during financial quires with relates to compliance.
  • Submitting paid copies of utility bills to country office.
  • Ensuring internal control procedures are followed for all cash disbursement, receipts and transfers.

HR:

  • Coordinate with staff for monthly time sheets and submit same to Provincial HR.
  • Responsible for HR record (agreement, addendums, Performance Appraisals, Leave forms etc) approval, filing and dispatch.
  • Assist HR provincial office for any other HR activity.

Safety & Security:

  • Coordinate with Operations/Security team regarding Security issues.
  • Assist staff in raising Incident Reports for loss / theft of project inventory & Incidents.
  • Support in maintaining visitor / staff in out registers.

General/Program Support:

  • Provide administratively and logistic support required in implementing program activities in the district.
  • Responsible to conduct the program related events in the district.
  • Scanning the documents and maintaining them in appropriate folders.
Accountabilities:
  • Ensure effective & transparent documentation & financial management.
  • Strictly adhere & follow financial/procurement SOPs/guidelines from CO
  • Record & maintain asset records.
  • Ensure safety & security of office premises & office resources.

Job Requirements:

Qualification:

  • Minimum Bachelor’s degree, Preferably in Business Administration/Finance.

Work Experience:

  • Minimum Two (2) years of work experience is required, preferably in Administration, Logistics and Procurement management with development sector.
  • Experience of providing Administrative support to program activities will be considered a plus.

Demonstrated Skills and Competencies:

  • Demonstrated reliability regarding attendance and work performance;
  • Good communication and interpersonal skills to deal with a diverse clientele and staff;
  • Courteous and professional demeanor with experience providing customer service;
  • Experience in organizing and filing information;
  • Attention to detail and ability to follow up on tasks to completion;
  • Flexibility and ability to work in busy environment;

Language Skills: 

  • Have good written communication skills and can communicate in both verbal and written Urdu/Sindhi and English language.