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ROLE PURPOSE: Finance Officer

Our Vision

A world in which no person is needlessly blind or vision impaired

Our Purpose

We are determined to deliver Fred Hollows’ vision of preventing blindness and restoring sight.

We work around the world so that no one is left behind, and in Australia we work tirelessly to ensure that Aboriginal and Torres Strait Islander people can always exercise their right to sight and good health.

Our priority is to work with communities to improve their own eye health. We do this through life-changing surgeries and treatments, training doctors and health workers, generating new ideas, and pushing for change at all levels – from local to global.

How we value your contribution:

Remuneration package
We aim to provide an overall remuneration package that is attractive and fair. Our global remuneration framework ensures we align to local pay, employment conditions and laws, and we benchmark against the local market to ensure we offer competitive employment conditions that are appropriate to our sector.

13th month payment
As a permanent employee, you will receive a payment equivalent to one month’s salary each year (pro-rata for those working part of the year).

Leave
You will have access to annual leave each year (pro-rated for part-time employees) in line with local regulations. You will also have access to other leave such as personal (sick or carers’) leave, maternity leave, paternity leave and compassionate leave.

Performance & development
Our performance and development framework enables you to work closely with your manager to plan, manage, and review your performance throughout the year. This approach also enables you to discuss development opportunities and areas for growth.

Learning & development
Our approach to learning and development will enable you to have the information, skills and knowledge needed to do your job. We build the capacity of our people and support you with on-the-job experience, coaching and formal learning.

Leadership
Leadership is a key priority for us. We have customized leadership programs for leaders at all levels that are focused on supporting our people to be inspired, empowered and to make an impact in their work so that together we can achieve our vision.

Study support
We are proud that so many of our people are tertiary educated and we are committed to supporting tertiary education that is relevant to your work through our global study assistance program. Relevant applications for study support are considered annually, providing financial assistance and study days.

Recognition
Our recognition program has been designed to recognize and acknowledge our people who live our values of Integrity, Collaboration, Empowerment and Action, in everyday activities. We recognize our people in three ways: Peer-to-peer, manager recognition, as well as length of service.

Flexible work arrangement
You will have access to flexible work arrangements. We encourage a spirit of mutual flexibility, enabling discussions between you and your manager about maintaining work-life balance.

Health & safety
We are committed to supporting your health, safety and wellbeing. If required, you and your family will have access to free external, professional and confidential counselling assistance if you need help with personal, family or employment related matters.

To work in the Foundation you will:

• Be eligible to work in Pakistan.
• Undergo background check including criminal records and qualifications check
• Undergo working with children check for positions which are identified as working with children.

Role purpose defines the broad accountabilities of the position, which may change based on organisational need.

Please refer to divisional, team and individual work plans for more specific details.

ROLE PURPOSE

 

Role Title:

Finance Officer

Division:

Programs

Location:

Islamabad, Pakistan

Date:

September 2020

Employment type:

Full Time-Fixed Term

Reports to:

Finance & Operations Manager

Number of direct reports:

None

Leadership Band:

Leads Self

Purpose of the role:

Reporting to the Finance & Operations Manager, the Finance Officer is accountable for the preparation and processing of payments and transactions in line with the Fred Hollows Foundation policies, procedures and prescribed accounting practices to ensure that accurate financial information is available to support decisions within the Pakistan Country Office.

Key Responsibilities:

  • Adhere to the accounting procedures, systems and internal controls by managing the project financial records to ensure accountability, consistency and fairness by conforming to the International Financial Reporting Standards (IFRS), the FHF finance policy and relevant laws.
  • Review periodic partner transfer requests & acquittals to budgets and present analysis to Finance & Operations Manager (FOM) for approval and ensure that proper support documents are received and record into SUN system.
  • Ensure all program and partner staff understand the financial requirements, policies and procedures enabling them to provide complete, accurate and timely documentation as per project work plans.
  • Prepare all documentation for payments and recording by ensuring compliance with prescribed policies and procedures.
  • Ensuring compliance with relevant tax laws for WHT deductions and timely deposit in government treasury.
  • Process and adjust advances, payables, acquittals, prepaid, accrual and other monthly transactions in a timely manner for smooth financial closing and monthly update of balance sheet schedules.
  • Prepare monthly balance reconciliation statements, follow up for cash count and petty cash certificates.
  • Assisting in procurement practices for complying with policies and ensuring fairness. 
  • Maintain all files in a proper sequence and ensure that filing system aligns with the electronic data and provides easily accessible back up documentation in support of financial transactions.
  • Assist the manager during internal and external audits by providing support documents and required information to auditors.       
  • Extract, review and present monthly management accounts for presentation to program team and FOM.
  • Actively participate in development and review of the annual FHF Pakistan and donor budgets.
  • Extract donor reports within reporting time frame for review by Finance & Operations Manager and release to the programme team and donor in the donor approved reporting template.
  • Other tasks as requested by your manager.

Our Capabilities:

As a member of the Foundation Family you will:

1.       Live by the values of The Foundation and support The Foundation’s culture, performance and brand.

2.       Adhere to all The Foundation’s policies and procedures.

3.       Strengthen the health, safety and well-being of all/look out for the well-being.

4.      Lead, collaborate and contribute in all interactions.

Required Experience:

  • Experience in an International NGO in a Finance department requiring the use of an accounting system for processing of transactions and completing reconciliations.
  • High level of computer literacy with sound knowledge of financial accounting software and spreadsheet packages.
  • Experience in financial compliance and coordination with auditors.
  • Solid knowledge of accounting principles, budget/cash-flow monitoring and internal controls.
  • Knowledge and use of SUN systems.

Skills:

  • Microsoft office including advance skills in Excel and Word;
  • Strong communication skills including fluency in written and spoken English and the ability to write effectively for varied purposes and audiences;
  • Ability to work well with others under deadline situations and juggle several priority tasks;
  • Outstanding organizational and time management skills including the ability to prioritize and multi-task work;
  • High sense of integrity, ethics and confidentiality;
  • An excellent team player and result-oriented personality;
  • Ability to support the development of skills and capacity including training initiatives;
  • Ability to work independently, take initiative, set priorities and support programs;
  • Strong interpersonal, facilitation and presentation skills.

Qualifications: 

  • CA- finalist, ACMA, ACCA qualified or equivalent Master degree.

The position involves:

This position is recognised as having “Contact with Children” either direct or indirect

Travel:

Domestic

Additional Responsibility:

Ensure that the work for which you are responsible is carried out in ways, which safeguard the health and safety of workers.