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Element

Description

Title

Procurement Assistant

Grade

7

Project Name

USAID’s Pakistan Regional Economic Integration Activity (PREIA).

Location

PREIA Project Office, Islamabad.

Estimated Duration

One Year (Extendable to Project Duration)

Overview of Job and Project Description Summary

Procurement Assistant is responsible for ensuring implementation of essential procurement and acquisition standards, applicable policies & procedures, tools, templates as per guidelines. S/He will support Procurement Officer in carrying out procurement processes to support program operations.

Reports to

Procurement Officer

Key Responsibilities

  • Carry out core procurement duties in line with Operations Manual
  • Assist in and collect of quotations and bills/invoices from vendors.
  • Arrange and facilitate procurement committee meetings for approval/selection of suppliers/service providers.
  • Prepare vouchers for payments and other supporting documents for submission to Finance for timely release of payments.
  • Make follow up calls to venders and service providers for timely delivery of procured goods and services.
  • Maintain and update BPA and Tax Exemption trackers.
  • Support Procurement Officer in making arrangements and coordinating events.
  • Support Procurement Officer in making travel arrangements.
  • Carryout regular market pricing survey for routine supplies.
  • Collect Data for vetting of suppliers and service provider where applicable.
  • Perform other duties assigned by the supervisor.

Skills and Behaviors

  • Builds and maintains effective relationships, with their team, colleagues and external partners.
  • Approachable, good listener, easy to talk to
  • Develops and encourages new and innovative solutions
  • Honest, encourages openness and transparency
  • Resilient, enjoys working under professional and workload pressure.  Remains patient and effective 
  • Works well on own initiative while maintaining strong rapport with colleagues
  • Sensitive to the social & cultural environment
  • Ability to work independently to a high professional standard
  • Proactive and result-oriented with a strong ability to coordinate between different teams and individuals.

Minimum required Qualification

  • University degree in Business administration or other discipline relevant to procurement
  • Specific sector experience of 2 -3 years
  • Excellent IT skills and High proficiency and MS Office suite
  • Previous experience in maintaining detailed procurement’s auditable records.
  • Excellent communications and writing skills
  • Fluency in written and spoken English.

How to Apply for this Opportunity

Interested candidate may submit their CV and cover letter on [email protected] by or before Sunday September 27, 2020.

Please Mention the Position Title in Subject line.