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M&E Specialist – M&E Systems Assessment, KP

Pakistan Capacity Development Services – Small Business Set Aside


USAID's Pakistan Capacity Development Services -Small Business Set Aside (PCDS-SB) project is implemented by International Business Initiatives (IBI). It will seek to work with USAID’s indirect grantees in the GOP on issues and priorities related to Public Financial Management (PFM). The project will provide need-based technical assistance, capacity development services, and limited IT support (soft and hardware) to mitigate fiduciary risks facing major GOP entities.

PCDS-SB, a three-year project, will work with key federal (Islamabad) and provincial (Khyber Pakhtunkhwa and Sindh) GOP entities to address their critical fiduciary risks resutling from PFM policy and implementation gaps. The goal is to mitigte fidcuairy risks at the highest/policy levels so that its impact is passed onto all other GOP entities.


The objective of the assignment is to assess whether an integrated provincial level M&E system and/or a dashboard is available for departments in KP or there is a need to go for new M&E system or strengthen the existing M&E system. The consultant/STTA will evaluate effectiveness of the current M&E system in KP. STTA shall also review secondary data of other provinces for comparison. The assignment will also assess the capacity gaps/ issues of relevant government staff.

The needs assessment will review two main areas related to M&E: 1) Existing databases and M&E system capabilities, relevance and functionality; and 2) Training needs of the P&DD) on existing or new M&E systems.

Period of Performance: October 1, 2020 to November 30, 2020

Location:  Peshawar and Khyber Pakhtunkhwa (KP)

Reports to: Capacity Building Specialist

Key Responsibilities:

  1. During the first phase of the assessment, S/he will thoroughly review and analyze the existing M&E systems/databases of the government, including the M&E system(s) of the P&DD, Development Projects Management System (DPMS), Performance Management and Reporting System (PMRS) developed by the FATA Institutional Strengthening Program (FISP) for erstwhile FATA secretariat, M&E database of Health and Education departments developed by the World Bank, etc.
  2. During Phase-II, S/he will focus on assessing the training needs of the relevant government staff on newly developed or on existing M&E systems. This phase will help identify the gaps and suggest recommendations and way forward to address those gaps


Main outputs

Submission Date

Payment %

Review status of existing M&E systems in KP and review secondary data of other provinces for comparison, develop interview questionnaire/ instrument and conduct interviews with relevant government officials in Peshawar

Within 2 weeks after signing the contract


Development of tools for training need assessment

Assessment of the training needs of the relevant government staff in P&DD on M&E systems

Within 5 weeks after signing the contract


Analysis of the data/findings

Debrief session for USAID on key findings and Draft Report with a set of recommendations for a future course of action

Within 7 weeks after signing the contract


Incorporation of changes and finalization of the report

Within 8 weeks after signing the contract


1.      Qualifications:

a.         Education

University degree in business administration, economics, public administration or other relevant disciplines with experience of conducting assessments and studies for public sectors of Pakistan and knowledge of monitoring & evaluation (M&E) systems being used in public sector organizations in KP.  

b.        Professional Experience

The candidates should have at least ten years of working experience with public sector organizations and donor funded projects. S/he should have knowledge about functioning of government departments in Khyber Pakhtunkhwa.  

c.         Languages

For this position fluency in spoken English and Urdu is essential; ability to communicate in Pushto language will be an advantage.

2.      Skills

a.         The candidate must be able to foster cooperation among a diversity of public officials and relevant stakeholders

b.        Excellent writing and analytical skills are required

c.         Excellent computer skills are required in the complete Microsoft Office (Word, Excel, PowerPoint/Visio).

3.      Abilities

a.    Planning and Organization

Ability to identify priority activities and assignments, allocation of appropriate amount of time and resources for completing work on-time.

b.   Communication and Analytical Skills

Excellent communication and analytical skills in English and Urdu are required (Pashtu would be an advantage).

c.    Critical Thinking and Open-Mindedness

Ability to ask questions to clarify, and exhibit interest in having two-way communication; demonstrate openness in sharing information and keeping people informed.

4.      Teamwork

Ability to work collaboratively with colleagues to achieve the assignment’s objectives; ability to solicit inputs by genuinely valuing others'' ideas and expertise; willingness to learn from others, and ability to work in a multi-cultural, multi-ethnic environment. Capacity to work with transparency; capacity to build trust in colleagues.

5.      Special Conditions

STTA will be required to:

1)      ensure compliance with the PCDS-SB and USAID’s polices regarding confidentiality of information.

2)      observe due diligence in her/his performance of required duties during the course of implementation of assignment.

3)      Ensure that all data relevant to this assignment is not used for purposes other than this assignment.

Professional Grade:




Technical Requirements:

M&E experience required.

Additional factors:

Good writing skills are required.

Management Responsibilities -

Must have experience of undertaken assessments and evaluations

Additional Specialized Skills/Requirements:

For this position fluency in spoken English and Urdu is essential; ability to communicate in Pushto language will be an advantage.

Submission of the Resumes and Cover Letters

Candidates having required qualifications are invited to send their resume and cover letter by September 26, 2020. The resumes should be tailored to the specific requirements of this assignment.