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PRIMARY PURPOSE:

This position will be responsible to provide administrative and financial management support to project sub-office in Gilgit/Baltistan.

QUALIFICATION

16 years of education or equivalent in Accounting or related disciplines from a recognized university. 

EXPERIENCE

Minimum 3 years of working experience in relevant capacity. 

SKILLS

  1. Sound planning, management and implementation skills
  2. Sound knowledge of different methodologies/techniques of M&E
  3. Sound analytical skills and the ability to work with large amounts of data
  4. Knowledge of M&E tools such as SPSS and data management systems MS Access
  5. Excellent verbal and written communication, interpersonal skills
  6. Excellent report writing and analytical skills
  7. Excellent time management skills
  8. IT skills: able to work on MS word, Excel and power point.
KEY RESPONSIBILITIES:
  1. Liaison with banks, transfer of petty cash & salary advices, withdrawal cash on account of petty cash as per required.
  2. Preparing & processing of petty cash reimbursement.
  3. Preparing of petty cash vouchers entries in cash in hand as well petty cash ledger account.
  4. Reconcile the petty cash ledger on weekly basis & report to the Finance officer.
  5. Preparation of weekly cash count report along with all concern documents, advance & cash available in office SAFE.
  6. Sending all PCV on weekly basis to CO.
  7. Preparing of Bank tax receipts on account of salary, supplies of each month.
  8. Preparing of tax, statement on account of salary supplies for each month & submit into Income tax department.
  9. Preparing of cash & bank salary slips according to the staff monthly salary.
  10. Disbursement of cash salary among the office & field staff accordingly.
  11. Responsible for making sure that all photo copy of financial records is properly filed.
  12. Sending soft & hard copy of expense ledger to CO on monthly basis.

Office Administration:

  1. Provide general administrative, logistic and procurement support to the Quetta Office operations
  2. Set up and maintenance of office support systems for telecommunications, general office support, vehicle management, travel and accommodation support and all necessary support as needed.
  3. Ensures the availability and proper utilization of all organizations facilities;
  4. Ensures the professional working atmosphere around the office;
  5. Ensure that the compound is clean and all offices arrangements are in proper order.
  6. Ensures all computers and accessories are in a good order;
  7. Provides timely report regarding the administration activities.
  8. Assist the Senior Admin Officer in administrative, logistic and procurement related matters
  9. Ensure proper Inventory management of ARC assets
  10. Ensure complete property records are maintained, all items are marked and   assigned codes.
  11. Reconciles the list of property annual counts against the records.
  12. Ensures that all items in the store are properly registered and kept;
  13. Ensures that all necessary formalities of goods received and dispatched are adhered to at all times;
  14. Ensures that all fast moving stock items are timely replaced and no gap is created;
  15. Ensures that computerized store records are kept 
  16. Any other duty assigned by supervisor/management.