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Principal Duties and Responsibilities

The HR team requires the services of an HR Officer on a full time basis to assist in their record maintaining activities and provide indispensable support and assistance to the project work plans including recruitment, new hire orientations, filing of documents, performance appraisals, timesheet processing, maintenance of trackers and liaising with the health insurance company. Below are illustrative tasks which describe the general nature and level of work to be performed by the person assigned to this position.

HR Officer will be responsible for the following tasks to support cross-cutting initiatives:

Coordinate between employees and the Insurance company personnel regarding claims and following up on other queries. He/she will be required to maintain the existing tracker and regularly update it. Assist in the recruitment of short-term consultants, long term employees and interns through tasks such as posting job openings, scheduling interviews, short-listing of candidates, checking references, supporting interviews and coordinating with the finalized candidates with regards to the completion of essential documents.

Perform administrative and logistical tasks as and when required such as booking conference rooms for interviews or trainings.

Coordinate the new staff hiring and orientation schedule with the respective departments.

Ensure accurate and timely timesheet submissions.

Compile and follow-up as required on paper work in relation to the probationary assessments.

Help maintain and update personnel files and other confidential HR documents in hard and soft formats.

Maintenance and updating of leave trackers, recruitment tracker, training tracker and other sections of the HR shared drive.

Perform any other duties as assigned by the supervisor or Director of Operations and Finance.

Required Skills and Qualifications

  • Minimum Bachelors/ Master’s degree in Human Resources Management or a related field. An Ideal candidate would be one who is aspiring to make a career in HR and willing to work full time under high pressure situations.
  • 1 year experience in relevant field
  • Proficiency in Microsoft Word, Excel, PowerPoint and Access
  • Knowledge of data collection, analysis, and reporting
  • Good research, organizational, record-keeping and presentation skills
  • Good communication skills