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Admin and Finance Manager

Duty Station:


Position Objectives:

The Admin and Finance Managerwill be responsible for Administrative and Financial Management ofdonor supported projects. Fully focusedto ensurefinancial record keeping, financial transparency and sound financial monitoring and management of the funds allocated for the projects.

S. No

Specific Duties, Responsibilities, and Accountabilities


Ensure proper cash flow and cost control management of the payments, cashier, and bank related issues. Advise the projectstaff on financial and administrative matters.


Coordinate the compilation of the project budgets and monitor the budgets of the project and ensure accurate accounting (with required supporting documentation)


Compile accurate, regular and timely financial reports of the project budgets to be submitted intended recipient.


To check and correct financial reports on the projectson proper charges made and to the appropriate and correct budget lines charging before reporting is submitted to the intended recipient


To set-up and maintain an accurate financial and administrative filing system


Maintain accurate register (inventory) of the assets and goods of the Project and property and ensure that accurate records and systems are in place and maintained.


Ensurebudget monitoring, in order to prevent under and over expenditures and to ensure that all Programmes expenditures are spend according with the prepared and agreed projectbudgets and/or plans of action, EOBI and proper filing and documentation of leave record of Project staff.


To arrange timely payroll sheeting and timely payment of salaries and travel costs (per diem, accommodation and transport expenses) and payment of taxes where applicable, EOBI and proper filing and documentation of leave record of Project staff.


To train, support and advise the project staff in the financial reporting and administrative systems


To procure goods and services and keep documentation to full audit trail standards, and provide, advise/negotiate contracts required for goods and services (in alignment with Donor procedures), including identification and verification of local vendors that can comply with Donor requirements for invoices, receipts, payments etc.


Ensure support to Programme and Project Managers in budget reviews, planning and forecasting on quarterly basis


Maintain and share overview of project’s budget, variance, and expenditures and prepare financial plan for funds reimbursement and reporting


Participate in the monthly focus team and ensure all the documents are completed before submission intended recipient.


Ensure reconciliation of petty cash, bank is done on monthly basis.


Train the Programme and Finance staff on Fraud and corruption prevention and finance requirements.


To perform other duties and tasks, as required in non-routine circumstances, from time to time


Coordinate and assist in external and internal audits


Roll out accounting system SHAMA by SydatHaider in Tribal Districts and NHQ


Assist in implementation of NorCross funded FD Project in liaison with back donor


Design, modify, implement internal controls within the organization

Education and Experience

  • Master’s degree in management / MBA / Finance or equivalent
  • Minimum 5 years’ work experience required in relevant areas of work in humanitarian and/or development sector.
  • Preference should be given to CA’s or CA finalist from the big four firms
  • Knowledge and proficiency of SHAMA Software by SydatHaider Ernst & Yonge is highly desirable.
  • Maximum Age is 45 years
  • Pashto speaking will be considered an asset

Minorities, disabled and female candidates are encouraged to apply