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About SIF

Founded in 1991, Secours Islamique France (SIF) is an international Non Governmental solidarity Organization acting in the fields of humanitarian and development aid, in France and worldwide. Working in the field for over 20 years, Secours Islamique France is now active in more than twenty countries, mainly in four sectors: water and sanitation, food security, childhood and shelter. Teams of employees and volunteers working for Secours Islamique France also play an active role in France, fighting against exclusion and insecurity by various means. Alongside its operational aid activities, Secours Islamique France has developed an ability to advocate in order to bear witness and to alert the international community about the living conditions of the most vulnerable. SIF is dedicated to alleviating the suffering of the poorest of the poor in France and around the world, while respecting cultural diversity without making any distinction based on origins, political affiliations, gender or beliefs, and without expecting anything in return. It intervenes where humanitarian and social needs require emergency mobilization of relief efforts as well as the implementation of development Projects and advocacy actions.SIF is present in Pakistan since 2010 and currently working in three districts (Tharparkar in Sindh, Peshawar & FATA in KP and Islamabad/Rawalpindi in Punjab).

Secours Islamique France (SIF) intends to hire the services of reputed firm or consultant to evaluate the country program for the year 2019. The country program evaluation will include the three projects implemented from January to December 2019 at three locations in Pakistan. The brief description of these projects is as under:-

1-Orphan Sponsorship Program 2019

Orphan Sponsorship Program was implemented at Islamabad and Rawalpindi at community level in which vulnerable orphan families were targeted for provision of sponsorship amount to support the education to their orphans in addition to awareness raising of the orphan families regarding child rights and child protection. The additional livelihood support to the orphan families were also extended by SIF in terms of organization vocational skills development trainings and enterprise development support to 18+ individuals of same orphan families. Moreover apart from direct support through the project the same families have also been provided the nutritional foods (mutton and Ramadan food packs) and children cloths and shoes as EID gifts to children through other projects streams (Childhood Project and SMILE Project respectively).

The project had the following objectives and results to achieve for the year 2019:

Project Period: 01 Jan 2019 to 31 Dec, 2019

Project Location: Rawalpindi & Islamabad

Overall Objective: To improve living conditions of 266 (131 boys, 135 girls) orphans through education and socio- economic activities.

Specific Objective 01: To support orphan 131 boys and 135 girls to continue their education through educational sponsorship and creating IGAs opportunities for the most vulnerable households.

Specific Objective 02:  Conduct 20 awareness sessions in total on child rights and child protection at both community and domestic level.

Result-1:  100% sponsored orphan boys and girls continue their education.

Result-2: 15 orphans above 18 years old and 15 guardians are supported to improve their livelihoods through IGAs.

Result-3: 266 Orphan children and their guardians have knowledge of child rights and protection

2-IDEA Project 2019 (KP-Orakzai Tribal District)

Integrated Emergency Assistance (IDEA) was implemented in Orakzai tribal district in five different villages (Kul, Khadizai, Aghul, Zakhtan, Taghani and Ghiljo town) in Upper Orakzai. The project was implemented to support the returnee’s families in the de-notified areas of Orakzai. The project included the integrated WASH and livelihoods components which aimed to restore the basic facilities and means of subsistence of the vulnerable returnee families. The project had the following objectives and results to achieve for the year 2019:

Project Period: 01 Jan 2019 to 31 Dec, 2019

Project Location: Upper Orakzai

Overall Objective: To contribute in restoring the basic services for returned families in selected villages of Orakzai tribal district to sustain their return.

Specific Objective 01: To improve access to WASH communal and domestic facilities and increase hygiene awareness for 980 families.

Specific Objective 02: To revive agricultural land for 80 farmers.

Result-1: Communities’ water sources are restored to supply portable water to 980 vulnerable households

Result-2:80 most vulnerable households' latrines are restored.

Result-3:80 local farmers are supported to rehabilitate their land

3-WATER Project 2019 (Sindh-Tharparkar)

Water and Sanitation Access in Drought Affected Area of Tharparkar (WATER) Project was implemented in 28 villages of Diplo Taluka of Tharpakar. The project was implemented to support the drought affected communities of Tharparkar. The project included WASH which aimed to rehabilitate and construct the existing water sources (hand pumps and dug wells respectively), construction of school and household latrines, capacity building of committees on operation and maintenance, formation of school WASH clubs and organization of hygiene awareness sessions etc. The project had the following objectives and results to achieve for the year 2019:

Project Period: 01 Jan 2019 to 31 Dec, 2019

Project Location: Diplo Taluka, Tharparkar Sindh

Overall Objective: To build the communities' resilience to reduce effects of drought in different villages of 2 Union Councils of Diplo, Tharparkar district.

Specific Objective 01: To improve water and sanitation facilities through rehabilitation and capacity building.

Result-1:8,960 beneficiaries (4,659 males, 4,301 females) of the drought affected communities have access to improved water facilities

Result-2:600 children (400 boys, 200 girls) are able to practice improved sanitation and hygiene at schools level

Objectives of Country Program Evaluation

Secours Islamique France (SIF) intends to conduct the annual evaluation of its country program for the year 2019. The overall objective of the country program evaluation is to assess: to what extent SIF Mission Pakistan has achieved the set objectives of these projects, To determine what change has had occurred after implementation of projects, what were the positive and negative intended and un-intended outcomes produced by project activities. In particular the evaluation will focus on:

  1. Collect, capture and document if and how the expected results of the projects have or have not been achieved.
  2. Analyze and assess to what extent the projects have achieved the objectives under thematic areas, program objectives set out in SIF strategic documents during the year 2019.
  3. Gather evidences from the field and from SIF management about the achievement of SIF mission and program strategic objectives

Some of the key questions (which are not limited to) for which SIF need answers on; are:

Relevance:

  • Were the programme’s locations relevant according to the needs (% of population affected, NGOs working in the area, governmental support provided, etc)?
  • Were the selection criteria and process well adapted to reach targeted population?
  • Was the program in line with international standards and national policies and guidelines?
  • Did the Communities and people receive assistance appropriate to their needs?
  • Did the objectives and activities of the project address priority needs of the target population?
  • Are there gaps in services, in terms of availability and/or quality that still need to be filled?
  • Where the interventions age and gender appropriate? And to what extent were the interventions culturally and socially appropriate?
  • To be extent the different projects were integrated?
  • To what extent where beneficiaries involved in developing the program?

Effectiveness:

  • Did communities and people affected have access to the assistance at the right time?
  • To what extent were the project objectives and results achieved/are likely to be achieved?
  • Were projects’ activities successfully implemented and contributed to achieving to project results?
  • To what extent changes in the target area accord with the planned outputs, purpose(s) and goal(s) of the Project?
  • What are the key factors that contributed towards achievement of the project goals and what factors hindered it?

Were partners relevant to reach the population in need of support, to deliver the services and continue to do so after the programme ends?

Efficiency:

  • Were resources managed efficiently and effectively for their intended purpose under project? (In terms of time and money, use of local resources, proper process and compliance monitoring, etc).
  • Was the organisational chart efficient in terms of roles of SIF staff in the project? Were human resources efficiently managed, capable and capacitated staff available to implement the project efficiently? And what limitations and challenges were faced by the Project staff?
  • What are the general strength and weakness of the Project?
  • How efficient was the process of financial & logistic system to provide timely delivery of resources for projects implementation?
  • Did the programme use at the maximum the potential synergies with other actors’ activities in the same areas? Was the coordination with other stakeholders sufficient?
  • Was the data management system appropriate and used efficiently for decision making?
  • Was the programme’s monitoring and evaluation system adequate and in accordance with the data protection standards?

Immediate Impact:

  • How project brought changes in short run to the lives of the targeted beneficiaries in terms of increase in household income, improved food consumption against livelihoods interventions, reduction in diseases against WASH intervention? What is the key evidence and success stories of project success and what are the positive and/or negative intended and unintended outcomes of the project which may lay impact on the lives of targeted communities?
  • Are the projects on the right directions to achieve the ultimate set objectives and results in longer run?

Sustainability:

  • What difference has come about for beneficiaries in terms of skills and knowledge, emotional wellbeing and social well-being?
  • Are there any sustainable and replicable practices which merit to be documented?
  • What are the good practices which need to be replicated by SIF in future?
  • To what extent project has built the communities resilience and contributed to reducing their vulnerabilities?
  • What exit strategy has been developed?
  • What were the major factors which influenced the achievement or non-achievement of sustainability of the project?

Accountability:

  • Did any responsive mechanism for feedback or complaint exist under project and did stakeholders, including children, was given easy access to raise their concerns during project implementation?
  • Were stakeholders satisfied about the response/handling of their complaints?
  • To what extent the feedback or complaints mechanism was and remained effective?

Lessons Learnt:

  • What are the key lessons which may be adopted to re-design the intervention of similar project with communities in tribal district and drought region of Tharparkar and among orphan families settled in urban and semi-urban areas of Rawalpindi and Islamabad?
  • What are the good practices which showed positive results throughout the project and may be replicated and which may be avoided in future similar interventions?
  • What are the best new or alternative strategies which deem fit to improve the vulnerable communities of Tharparkar, Orakzai and Orphan Families in Rawalpindi and Islamabad? 

Note: Consultancy firm also required to review the PMPs of all projects under evaluation to document the project performance against outcome and output level indicators accompanied by field evidence collected under evaluation exercise in the form of quantitative data and success stories.

Scope & Methodology of Evaluation

The scope of the project evaluation will be in targeted communities in all SIF intervention regions (Rawalpindi/Islamabad, Tharparkar and Orakzai tribal district). The direct beneficiaries/households, including children, SIF project staff and government line departments (Social Welfare, Agriculture, PDMA etc) would be the key informants to be consulted to have clear and validated evidences to support the evaluation findings.  A mix of both quantitative and qualitative methods is expected for conducting the evaluation of country program. However SIF may weightage more to the quantitative methodology of evaluation study during selection process. Interested consultancy firms are required to submit detailed proposal with appropriate methodology, evaluation framework, tools, sampling criteria and detailed work plan. 

Deliverables for Consultancy Firm:

The following deliverables are expected from finalized Consultancy Firm:

  • Power Point Presentation to SIF management covering proposed methodology, tools, sample selection, proposed team members and work plan after selection.
  • SIF will review and validate the data collection tools before starting field data collection.
  • A draft evaluation report; using the required structure of report mentioned in the TORs in relevant section; will be submitted by consultant or firm for review and comments of SIF MEAL & Program Units.
  • A final report; will be submitted by consultant or firm after incorporating comments from SIF MEAL & Program Units.
  • All materials produced under evaluation including hard copy of the report and raw data either in SPSS or any other analysis software, excel in soft form; will be handed over to SIF MEAL & Program Unit.
  • All the data and information collected during evaluation will remain the property of SIF and will never be used anywhere and quoted anywhere in soft and hard form. SIF reserved the rights in this regard.
  • Data collection & photography will be carried out after written consent of each SIF beneficiaries and in line with ethicacl guidelines for evaluation

 

Note: SIF has zero tolerance against sexual exploitation and abuse; in order to protect its beneficiaries SIF has its protection from sexual exploitation and abuse (PSEA) policy and staff code of conducts. All SIF staff, stakeholders, consultants, suppliers, venders, services providers and partner organizations are strictly follow the PSEA code of conducts failing which SIF reserve the rights to cancel the services contract at any stage and may take legal actions against offenders.

Structure of the Report:

Report format should include:

  • Table of contents (automatically generated)
  • List of Figures
  • List of Tables
  • Acronyms and abbreviations
  • Executive Summary of maximum 2 pages (Having contents; Objectives, Methods, results, conclusion& recommendations)
  • Introduction & Background
  • Objectives of the study
  • Methodology (including study design, sampling method and sample size, data collection procedure, data analysis and limitations)
  • Findings must be presented in each section of evaluation criteria mentioned above (with graphs, tables and inferences) and report should have well written success stories of different beneficiaries in relevant section of findings. 
  • Conclusions& Lesson learnt
  • Recommendations/Way forward

Timeline:

This evaluation will be carried out/completed in January 2020 and total duration of the evaluation will be of 45working days from the date of agreement signature. The field work and generation of report must be completed as per following required number of days:

Details

Days

Presentation to SIF management about proposed methodology, tools, team etc

01

Desk review of SIF project documents

05

Submission of detailed work plan and data collection tools.

01

Incorporation of SIF MEAL feedback in the data collection tools and finalization

05

Data collection from the field areas/communities and from stakeholders (SIF projects staff, government departments in Islamabad, Rawalpindi, Orakzai, and Tharparkar)

25

Preparation of 1st draft Report – (Data coding/analysis, inferences & narration)

02

Presentation of preliminary findings to SIF

01

Incorporate SIF Program & MEAL Departments comments/feedback into report

04

Final Report with completed database of sampled population/unit of analysis

01

Total Required Days

45

Final report along with entire materials must be submitted within 45 days effective from date of agreement signing.

Budget Allocation:

The budget for evaluation = PKR 350,000/- (tax will be deducted from this allocated budget as per GOP roles) 

Payment Procedure:

Terms of payment shall be based on one installment and 100% will be paid after successful completion of evaluation, producing final report and database.

Note: Professional fees, administrative costs related to transport, accommodation and stationary will be handled by the consultant.

Content of Proposal:

The consultant(s) is required to submit a detailed Technical and Financial proposal. The technical proposal must contain:

  • A detailed methodology for the quantitative and qualitative aspects of the assignment.
  • A detailed work plan including dates for submission of the draft and final report
  • Consultant/firm profile with evidence of experience in similar surveys/evaluations and researches, qualifications, manpower and key staff that will constitute the team& firm registration certificate.
  • CVs of the assigned team member(s) detailing relevant experience.
  • The financial proposal must be submitted in Pak Rupees with a detailed break up of all activities budgeted for, showing unit, unit cost, cost narratives and duration.




Apply By:   

Submission of Proposal:

The technical and financial proposals should be sent to below mention address - in separate sealed envelopes, marked on the top right corner by mentioning “Proposal SIF-Country Program Evaluation 2019”

 

The Country Director Mission

Secours Islamique France Pakistan,

Office No.2, 3rd Floor, Al-Asghar Plaza,

Jinnah Avenue, Blue Area, Islamabad

+92(51)2271717

Note: The last date for submission of proposal is 02 December, 2019. Only short listed applicants will be contacted. SIF reserves the right to reject any or all proposals and is not bound to any legal claim in this regard. No telephone inquiries will be entertained.

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