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Project Background and Objectives

The DFID ‘Delivering Accelerated Family Planning in Pakistan (DAFPAK): Lot 2 Public Sector Service

Delivery’ is a part of the DAFPAK programme funded by the Department of International Development

(DFID). The 3.5-year programme aims to increase access to family planning services; and improve quality of

Client-centred services such that more women, including adolescents are able to safely plan their

pregnancies and improve their sexual reproductive health. The expected outcome for the programme is 11.9

million CYPs generated by expanded access to FP services; 55,000 additional users of family planning and

an increase in modern CPR from 26.1 at the baseline to 33.9.

Palladium and its consortium partners, Pathfinder, the Family Planning Association of Pakistan (FPAP), IPAS

and Aahung will strengthen the quality of service provision in the public sector (across 30+ districts in three

provinces Punjab, Sindh and KPK) by:

      Increasing access to FP services:

  • Building capacities of government health/FP facility staff on integration of services, improving clinical quality and expanding the range of contraceptives offered.
  • Training community workers (LHWs) to expand the FP services that they offer.
  • Establishing new procedures in health facilities to better integrate services.

Improved quality of client-centred FP services:

  • Building capacities of the government health/FP facility staff on client-centred/unbiased counselling.
  • Building capacities of community workers on better, client-centred/unbiased counselling.
  • Building capacities of government health/FP facility staff on improving clinical quality.
  • Improving quality assurance systems involving district health management teams, including clinical waste management.

Beyond building capacities of district health teams, health facility staff and community-based workers. The

project will focus on sustainably changing behaviours of providers, systemic changes and commitments

through engagement with and TA to district and provincial level governments, health management teams,

providers and communities.

Assignment Background

The role will be responsible for assisting Logistics & Operations Officer and Procurement & Logistics Officer Islamabad in day to day assistance in logistics and Administrative work along with attending phone calls, fax, guest management, staff in and out, maintain database of contacts etc.

Specific Tasks and Deliverables

  • Assist logistics & operations officer in arranging logistics for smooth implementation of the programme in the selected districts.
  • Ensure the travel and logistics arrangements are made as per requested by the programme team and as per Policies of the Programme
  • Assist logistics & operations officer in compliance checks on the payments of DSAs and M&IE made for travel of meeting participants and Programme team
  • Assistance in due diligence of the claims for M&IE, Lodging and Travel are authentic
  • Answer telephone calls, screen and direct to the relevant person.
  • Take and Communicate messages.
  • Supervises, leads guides and supports the cleaner/Helper and cook.
  • Prepare time sheets for support staff.
  • Maintain received and sent mail records.
  • Greet persons entering office.
  • Direct visitor to correct destination.
  • Deal with queries and direct to the relevant official.
  • Ensures knowledge of staff movements in and out of organization.
  • General administrative support.
  • Support to Admin for record keeping and filing.
  • Maintain records of Supplies/consumables.
  • Keep track of the consumption report of Vehicles and Generators
  • Support in preparation of letters and documents.
  • Responsible to maintain records of incoming and outgoing mail.
  • Responsible to receive and sort mail and deliver to relevant Staff/department.
  • Schedule appointments and meeting hall reservations.
  • Responsible to maintain telephone diary either manually or electronically.
  • Support to organize meetings, workshops and conferences.
  • Supervise support staff in keeping office and reception area tidy.
  • Any other tasks assigned by the management.

Reporting

Primarily Reporting to the Procurement & Logistics Officer Islamabad

Qualifications and Experience

  • Minimum qualification required is Graduation
  • Minimum of 2 years of experience working as an Admin Assistant  
  • Knowledge of administrative support procedures
  • Good communication and Computer Skills
  • Verbal and written communication skills in English
  • Professional personal presentation
  • Organizing and planning
  • Attention to detail
  • Can Operate PABX
  • Fax Machines and Photocopiers.